View Expired Tender

Get immediate access to tenders like the one below by subscribing now to Tenders Direct. We will set up your personalised profile and send you tender alerts direct to your mailbox as soon as they are published. You will also benefit from having access to historical tenders.

Tenders Direct Team photo
Reviewed By
Our Specialist Team

Notice Summary

Title:
UK-Kirkwall: 3 year ventilation systems inspection, testing, maintenance and cleaning.
Document Ref:
TED32SOCT397738
Document Type:
Contract Notice - Open Procedure
Published By:
Orkney Islands Council
Date Published:
23 October 2020
Deadline Date:
11 November 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
Tenders Direct Team photo
Reviewed By
Our Specialist Team

Notice Abstract

Inspection, Testing and Maintenance is required to be undertaken at 6-monthly periods for a contract term of 3 years, with cleaning works being carried out when test results indicate this is required. This is to include all general ventilation systems and kitchen extract systems within OIC buildings.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Orkney Islands Council

Council Offices, School Place

Kirkwall

KW15 1NY

UK

Contact person: Chelsea Will

Telephone: +44 01856873535

E-mail: chelsea.will@orkney.gov.uk

Fax: +44 01856876158

NUTS: UKM65

Internet address(es)

Main address: http://www.orkney.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

3 year ventilation systems inspection, testing, maintenance and cleaning.

Reference number: 70/9040/P004

II.1.2) Main CPV code

71315410

 

II.1.3) Type of contract

Services

II.1.4) Short description

Inspection, Testing and Maintenance is required to be undertaken at 6-monthly periods for a contract term of 3 years, with cleaning works being carried out when test results indicate this is required. This is to include all general ventilation systems and kitchen extract systems within OIC buildings.

II.1.5) Estimated total value

Value excluding VAT: 150 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71315410

II.2.3) Place of performance

NUTS code:

UKM65

Main site or place of performance:

Various areas throughout Orkney mainland and isles.

II.2.4) Description of the procurement

Inspection, Testing and Maintenance is required to be undertaken at 6-monthly periods for a contract term of 3 years, with cleaning works being carried out when test results indicate this is required. This is to include all general ventilation systems and kitchen extract systems within OIC buildings.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Quality / Weighting: 5

Price / Weighting:  95

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The relevant Selection Criteria for Suitability are included in the ESPD (Scotland) included within this Contract Notice and will be assessed on a pass/fail basis from the point of view of the Authority.

Contractors must provide proof of specific qualifications, knowledge and experience to support their applications, as well as CV's of the staff anticipated to carry out the works in relation to the contract. This is to include qualifications of staff expected to work on this specific project, which should include as minimum proof of completion of the BESA Green Book Training Scheme or equivalent and proof of membership of appropriate trade bodies, such as the BESA, EVHA or similar. Any recognized awards and membership, registration or approval of Health and Safety Organizations, such as CHAS, Safe Contractor, OHSAS 18001 or similar should also be submitted to support applications.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The relevant Selection Criteria for Turnover, Economic and Financial Standing are included in the ESPD (Scotland) within this Contract Notice.

Minimum level(s) of standards required:

The minimum level(s) of standards required are stated in the ESPD (Scotland) attached to this Contract Notice and will be assessed on a pass/fail basis from the point of view of the Authority.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

The relevant Selection Criteria for Technical and Professional Ability are included in the ESPD (Scotland) attached to this Contract Notice. Specifically, bidders are directed to section 5.C within the ESPD (Scotland) and should answer questions 4C.1, 4C1.1, 4C.2, 4C.2.1, 4C.3, 4C.6, 4C.6.1, 4C.7, 4C.8.1, 4C.8.2 and 4C.9. Contractors already approved on the OIC Dynamic Purchasing System (DPS) shall be required to provide up-to-date information in relation to staff qualifications, memberships of approved bodies and any awards.

Minimum level(s) of standards required:

The technical and professional ability as part of Selection Criteria of the ESPD (Scotland) will be assessed in the following way:

FAIL (0). Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor with the response showing some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

PASS (1). Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Bidders must achieve a PASS (1) for each assessed question to be considered compliant. Failure to achieve a PASS (1) against any of the assessed questions will automatically result in a bidders exclusion from the procurement exercise.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As set out within the contract documents and supporting documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/11/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/11/2020

Local time: 14:00

Place:

Online, utilising MS Teams meeting while opening post box.

Information about authorised persons and opening procedure:

Three officers with delegated authority.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

In sufficient time to permit the newly appointed contractor to continue once this contract expires, i.e. October / November 2023.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The Award Criteria, as stated in Section II.2.5 of the Contract Notice, evaluation criterion and scoring methodology are all specified in the 'Award Criteria' document attached to this Contract Notice.

The ESPD only allows for one ESPD document to be submitted per bidder. If the bidder requires to submit ESPD responses on behalf of other organisations such as sub-contractors, consortia members or organisations on which the bidder will rely to carry out the contract, these organisations must complete the relevant parts of their own separate ESPD (Scotland) to self-declare whether there are grounds for their exclusion and to provide details of how they meet the required Selection Criteria. The bidder will need to download the ESPD file in Excel format and ask the partner organisation(s) to complete the relevant sections and return it to you offline. You should then attach their ESPD responses as additional documents within your postbox response. Further details on the PCS postbox functionality can be found in the PCS Postbox User Guide. A Copy of which, in addition to the PCS User Guide for the online ESPD system, is available at https://www.publiccontractsscotland.gov.uk/userguides/PCS_ESPD_Supplier_guide.pdf. The Authority reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.

Late submissions/tenders will not be considered by the Authority.

An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Those already approved via the Dynamic Purchasing System (DPS) are required to provide further information in relation to sections 4C.1, 4C1.1, 4C.2, 4C.2.1, 4C.3, 4C.6, 4C.6.1, 4C.7, 4C.8.1, 4C.8.2 and 4C.9 of the ESPD (Scotland).

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=633105.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:633105)

VI.4) Procedures for review

VI.4.1) Review body

Sheriffs Court

Watergate

Kirkwall

KW15 1PD

UK

Telephone: +44 1856872110

Internet address(es)

URL: http://www.scotcourts.gov.uk/the-courts/court-locations/kirkwall-sheriff-court

VI.4.2) Body responsible for mediation procedures

Sheriffs Court

Watergate

Kirkwall

KW15 1PD

UK

Telephone: +44 1856872110

Internet address(es)

URL: http://www.scotcourts.gov.uk/the-courts/court-locations/kirkwall-sheriff-court

VI.4.4) Service from which information about the review procedure may be obtained

Sheriffs Court

Watergate

Kirkwall

KW15 1PD

UK

Telephone: +44 1856872110

Internet address(es)

URL: http://www.scotcourts.gov.uk/the-courts/court-locations/kirkwall-sheriff-court

VI.5) Date of dispatch of this notice

23/10/2020

Current Notes