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Notice Summary

Title:
United Kingdom-Exeter: Maintenance and Improvement of Public Rights of Way
Document Ref:
506362-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Devon County Council
Date Published:
23 October 2020
Deadline Date:
27 November 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

Devon County Council (DCC) are looking to procure a framework agreement for the maintenance and improvement works to approximately 5 000 km of Public Rights of Way (PROW) (comprising footpaths, bridleways, restricted byways and byways), 230 km of off-road recreational trail network (for example, the Tarka Trail) and 590 km of minor road network (mainly unmetalled) including the South West Coast Path National Trial for which it is responsible along with the areas covered by the Stover Country Park and Grand Western Canal Country Park. The historic annual spend for this work has been approximately GBP 1.5 million.It is intended that the framework agreement will operate over a 4-year period operating in eight geographical areas throughout Devon (based on District Council Boundaries) and comprise two lots as follows:Lot 1: Work activities which will include vegetation clearance and typical maintenance and improvement activities (Service Group 1);Lot 2: Work activities involving the use of chainsaw equipment including tree works (up to 380mm diameter and ground based works only) (Service Group2).The main works to be delivered under the arrangement are typically but not limited to seasonal vegetation cutting, ground based tree works, sign and waymarker installation, gate installation, surface maintenance (mostly compacted stone or natural surfaces, drainage and ditch maintenance, bridge maintenance (replacing decking and handrails) and the like.DCC wishes to appoint a number of appropriately skilled and competent contractors to the framework agreement who can be called upon to undertake the maintenance and improvement works up to a value of GBP 100 000 per scheme. The historic average value of works orders is approximately GBP 2 700 and range from GBP 20 to GBP 50 000 plus (based on 2019/2020 data).Bidders may elect to operate in one or more, or all of the geographical areas and may bid for either one or both lots.Bidders may elect to price items of plant and equipment which are applicable to both lots (Service Group 3) where they can provide (including hiring) and operate (in accordance with the stated health and safety requirements within the procurement documentation) each item of plant/equipment. Rates entered into Service Group 3 do not form part of the tender price evaluation but may be used as part of the selection process for individual call-offs.In some limited circumstances some of the works below GBP 100 000 to the PROW network may be undertaken by landowners, volunteers and/or DCC staff outside of this arrangement.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Devon County Council

County Hall, Topsham Road

Exeter

EX2 4QD

UK

Contact person: Mr Rob Gilbert

Telephone: +44 1392383000

E-mail: rob.gilbert@devon.gov.uk

NUTS: UKK43

Internet address(es)

Main address: http://www.devon.gov.uk

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.supplyingthesouthwest.org.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.supplyingthesouthwest.org.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CP1946-20 Maintenance and Improvement of Public Rights of Way Framework 2021-25

Reference number: DN489704

II.1.2) Main CPV code

77000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Devon County Council (DCC) are looking to procure a framework agreement for the maintenance and improvement works to approximately 5 000 km of Public Rights of Way (PROW) (comprising footpaths, bridleways, restricted byways and byways), 230 km of off-road recreational trail network (for example, the Tarka Trail) and 590 km of minor road network (mainly unmetalled) including the South West Coast Path National Trial for which it is responsible along with the areas covered by the Stover Country Park and Grand Western Canal Country Park. The historic annual spend for this work has been approximately GBP 1.5 million.

It is intended that the framework agreement will operate over a 4-year period operating in eight geographical areas throughout Devon (based on District Council Boundaries) and comprise two lots as follows:

Lot 1: Work activities which will include vegetation clearance and typical maintenance and improvement activities (Service Group 1);

Lot 2: Work activities involving the use of chainsaw equipment including tree works (up to 380mm diameter and ground based works only) (Service Group2).

The main works to be delivered under the arrangement are typically but not limited to seasonal vegetation cutting, ground based tree works, sign and waymarker installation, gate installation, surface maintenance (mostly compacted stone or natural surfaces, drainage and ditch maintenance, bridge maintenance (replacing decking and handrails) and the like.

DCC wishes to appoint a number of appropriately skilled and competent contractors to the framework agreement who can be called upon to undertake the maintenance and improvement works up to a value of GBP 100 000 per scheme. The historic average value of works orders is approximately GBP 2 700 and range from GBP 20 to GBP 50 000 plus (based on 2019/2020 data).

Bidders may elect to operate in one or more, or all of the geographical areas and may bid for either one or both lots.

Bidders may elect to price items of plant and equipment which are applicable to both lots (Service Group 3) where they can provide (including hiring) and operate (in accordance with the stated health and safety requirements within the procurement documentation) each item of plant/equipment. Rates entered into Service Group 3 do not form part of the tender price evaluation but may be used as part of the selection process for individual call-offs.

In some limited circumstances some of the works below GBP 100 000 to the PROW network may be undertaken by landowners, volunteers and/or DCC staff outside of this arrangement.

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Work Activities which will Include Vegetation Clearance and Typical Maintenance and Improvement Activities

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKK43

II.2.4) Description of the procurement

Work activities which will include vegetation clearance and typical maintenance and improvement activities that can be carried out by one or more operative(s).

Work activities are likely to include but not limited to the following:

• vegetation clearance — Strimming/brush-cutting and/or flailing;

• fencing — repair/replacement and/or installation;

• steps, stiles and gates — repair/replacement and/or installation;

• footpath and off-road recreational trail surface maintenance;

• sign and waymark post — repair/replacement and/or installation;

• ditch and gully clearance;

• removal of obstructions;

• bridge — repair/replacement and/or installation.

Contractors need not have the capability to undertake all of the above activities but must be able to undertake one or more of the above activities.

II.2.5) Award criteria

Criteria below:

Quality criterion: None / Weighting: 0

Price / Weighting:  100

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework is the renewal of the existing PROW framework arrangement.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Lot No: 2

II.2.1) Title

Lot 2: Work Activities Involving the Use of Chainsaw Equipment Including Tree Works (up to 380 mm Diameter and Ground-based Works Only)

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKK43

II.2.4) Description of the procurement

Work activities involving the use of chainsaw equipment including tree works (up to 380 mm diameter and ground based works only).

Work activities are likely to include but not limited to the following:

• removal of fallen trees and vegetation;

• felling/reduction of imminent-risk trees of less than 380 mm diameter which can be felled from ground level;

• removal from site, chipping or stacking and making safe of tree and vegetation material as appropriate.

Contractors need not have the capability to undertake all of the above activities but must be able to undertake one or more of the above activities.

II.2.5) Award criteria

Criteria below:

Quality criterion: None / Weighting: 0

Price / Weighting:  100

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework is the renewal of the existing PROW framework arrangement.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 100

Justification for any framework agreement duration exceeding 4 years:

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 167-406020

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/11/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 27/11/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

See invitation to tender.

The framework is open to the following public sector organisations:

— Dartmoor National Park Authority,

— Exmoor National Park Authority.

VI.4) Procedures for review

VI.4.1) Review body

Devon County Council

Exeter

UK

VI.5) Date of dispatch of this notice

20/10/2020

Current Notes