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Notice Summary

Title:
United Kingdom-Newport: Finance, Expenses and HR Cloud Software
Document Ref:
486690-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Qualifications Wales
Date Published:
14 October 2020
Deadline Date:
04 November 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
Tenders Direct Team photo
Reviewed By
Our Specialist Team

Notice Abstract

The provision of finance, expenses and HR cloud software (SAAS or other similar hosted arrangement) to include software licensing, implementation, training, support and other services.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Qualifications Wales

Q2 Building, Pencarn Lane, Imperial Park

Newport

NP10 8AR

UK

Telephone: +44 1633373205

E-mail: procurement@qualificationswales.org

NUTS: UKL2

Internet address(es)

Main address: http://www.qualificationswales.org

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA41978

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Finance, Expenses and HR Cloud Software

Reference number: QW202109

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The provision of finance, expenses and HR cloud software (SAAS or other similar hosted arrangement) to include software licensing, implementation, training, support and other services.

II.1.5) Estimated total value

Value excluding VAT: 330 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1 and 2 — should the same bidder be the preferred provider for both lots following completion of the evaluation process.

II.2) Description

Lot No: 1

II.2.1) Title

Finance and Expenses Cloud Software

II.2.2) Additional CPV code(s)

48442000

48443000

48812000

48440000

48490000

72260000

72261000

72263000

72265000

72266000

72267000

72267100

72268000

II.2.3) Place of performance

NUTS code:

UKL21

Main site or place of performance:

Newport, Wales.

II.2.4) Description of the procurement

We require the finance cloud software to be a COTS product and have the following functionality:

— general ledger

— P2P and purchase ledger

— cash book

— project accounting

— fixed assets

— workflow

— reporting

— expenses (optional. We may decide not to contract for this element)

— sales ledger (not currently used)

— web service API interface option preferred

— interface with MS Office

— support bilingual remittances (Welsh and English)

— interface with the HR software (lot 2).

We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 230 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for up to 10 further years on a biennial basis.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

HR Cloud Software

II.2.2) Additional CPV code(s)

48450000

72260000

72261000

72263000

72265000

72266000

72267000

72267100

72268000

II.2.3) Place of performance

NUTS code:

UKL21

Main site or place of performance:

Newport, Wales.

II.2.4) Description of the procurement

We require the HR cloud software to be a COTS product and have the following functionality:

— establishment

— employee records

— absence management

— HR management

— self-service portal (bilingual — Welsh and English)

— recruitment (bilingual — Welsh and English)

— flexi time management

— performance management

— workflow

— reporting

— web service API interface option preferred

— interface with MS Office

— interface with the Finance software (lot 1).

We may choose to defer introduction of the recruitment, flexi-time and performance management requirements or may not implement at all during the life of the contract.

We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for up to a further 10 years on a biennial basis.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 134-331326

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/11/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 04/11/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The estimated contract value is based on licensing, implementation and support for an initial period of 5 years.

Instructions for submitting a tender for one or both lots:

1) interested organisations should register on eTenderWales at https://etenderwales.bravosolution.co.uk

2) once registered, you must express an interest as follows:

(a) login to eTenderWales,

(b) select ‘ITT’,

(c) select ‘ITTs Open to All Suppliers’,

(d) access the listing relating to the ITT: itt_83239 — Lot 1 Finance and/or itt_83820 — Lot 2 HR,

(e) click on ‘Express Interest’ button,

(f) once you have expressed interest, the ITT will move to ‘my ITTs’ where you can download and where you can construct your reply. N.B documents are attached to the relevant question in the qualification, technical or commercial response envelope,

(g) you must publish your reply using the ‘publish’ button,

(h) for any support in submitting your ITT, please contact the please contact the eTenderWales help desk on 08003684852,

(i) a pre-recorded webinar is planned to be issued w/c 19 October to organisations that have expressed an interest in bidding on eTenderWales to explain the process.

Further details will be provided via eTenderWales.

QW published a PIN in relation to this procurement on 14 July 2020 and therefore the time limit for receipt of tenders has been reduced to 23 calendar days as allowed under PCR2015 (minimum time limit is 15 calendar days).

Note: the authority is using eTenderWales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=104581

(WA Ref:104581)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

09/10/2020

Current Notes