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Notice Summary

UK-Dundee: University of Dundee Air Conditioning & Refrigeration Maintenance Services 2021-24
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
University of Dundee
Date Published:
09 October 2020
Deadline Date:
11 November 2020
Document Source:
Alert Profile:
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Reviewed By
Our Specialist Team

Notice Abstract

Carry out servicing and maintenance to various air conditioning and refrigeration units.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

University of Dundee

Estates & Campus Services




Contact person: Colin Girdwood

Telephone: +44 1382384066



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

University of Dundee Air Conditioning & Refrigeration Maintenance Services 2021-24

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Carry out servicing and maintenance to various air conditioning and refrigeration units.

II.1.5) Estimated total value

Value excluding VAT: 112 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


Main site or place of performance:

University of Dundee

II.2.4) Description of the procurement

The service shall comprise the carrying out of Planned Preventative Maintenance on all equipment as specified in the Asset list including associated equipment.

The service shall also comprise the provision of an emergency response service to be provided at all times throughout the term of the Contract.

II.2.5) Award criteria

Criteria below:

Quality criterion: Experience / Weighting: 20

Quality criterion: Work processes / Weighting: 15

Quality criterion: References / Weighting: 20

Price / Weighting:  45

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 11/01/2021

End: 10/01/2024

This contract is subject to renewal: Yes

Description of renewals:

The contract has a option to extend for a further 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/11/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/11/2020

Local time: 14:00



Information about authorised persons and opening procedure:

Tenders will be opened electronically by the Procurement and Frameworks Manager.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:


VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:632959)

VI.4) Procedures for review

VI.4.1) Review body

Dundee Sheriff Court

Sheriff Court House, 6 West Bell Street




Telephone: +44 1382229961


Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes