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Notice Summary

Title:
United Kingdom-Leicester: Total Cleaning Service Solutions
Document Ref:
428653-2020
Document Type:
Contract Notice - Open Procedure
Published By:
ESPO
Date Published:
11 September 2020
Deadline Date:
09 October 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

The framework intends to provide a national solution that offers customers a range of cleaning services including general cleaning (including window cleaning), deep and specialist cleaning and decontamination systems and services. The framework will be split into the following lots.Lot 1: General Cleaning (inclusive of Window Cleaning and External Cleaning,Lot 2: Deep and Specialist Cleaning,Lot 3A: HPV Decontamination Systems,Lot 3B: UVC Decontamination Systems,Lot 3C: HPV Decontamination Services,Lot 3D: UVC Decontamination Services.With the exception of Lots 3A and 3B, which will be awarded on a national basis, the remaining lots will be awarded on a regional basis.To tender:(a) go to http://www.eastmidstenders.org;(b) register;(c) search for tender opportunity ‘263_20’;(d) express an interest;(e) download the tender from the website.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

ESPO

Barnsdale Way, Grove Park, Enderby

Leicester

LE19 1ES

UK

Contact person: Place and Environment Procurement Team

Telephone: +44 1162657864

E-mail: tenders@espo.org

NUTS: UKF21

Internet address(es)

Main address: http://www.espo.org/

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.eastmidstenders.org


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.eastmidstenders.org


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Other: Local authority services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

263_20 Total Cleaning Service Solutions

Reference number: 263_20

II.1.2) Main CPV code

90910000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The framework intends to provide a national solution that offers customers a range of cleaning services including general cleaning (including window cleaning), deep and specialist cleaning and decontamination systems and services. The framework will be split into the following lots.

Lot 1: General Cleaning (inclusive of Window Cleaning and External Cleaning,

Lot 2: Deep and Specialist Cleaning,

Lot 3A: HPV Decontamination Systems,

Lot 3B: UVC Decontamination Systems,

Lot 3C: HPV Decontamination Services,

Lot 3D: UVC Decontamination Services.

With the exception of Lots 3A and 3B, which will be awarded on a national basis, the remaining lots will be awarded on a regional basis.

To tender:

(a) go to http://www.eastmidstenders.org;

(b) register;

(c) search for tender opportunity ‘263_20’;

(d) express an interest;

(e) download the tender from the website.

II.1.5) Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 3A

II.2.1) Title

Hydrogen Peroxide Vapour (HPV) Decontamination Systems

II.2.2) Additional CPV code(s)

42924720

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The provision for the supply of hydrogen peroxide vapour (HPC) decontamination systems on a national basis.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3B

II.2.1) Title

Ultra Violet-C (UVC) Decontamination Systems

II.2.2) Additional CPV code(s)

42924720

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The provision for the supply of Ultra Violet-C (UVC) decontamination systems on a national basis.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3C

II.2.1) Title

Hydrogen Peroxide Vapour (HPV) Decontamination Services

II.2.2) Additional CPV code(s)

90722200

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The provision for decontamination services using Hydrogen Peroxide Vapour (HPV) decontamination systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3D

II.2.1) Title

Ultra Violet-C (UVC) Decontamination Services

II.2.2) Additional CPV code(s)

90722200

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The provision for decontamination services using Ultra Violet-C (UVC) decontamination systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 1

II.2.1) Title

General Cleaning (Including Window Cleaning and External Cleaning)

II.2.2) Additional CPV code(s)

90910000

90911000

90919000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The provision of general cleaning services including window cleaning and external cleaning.

The following information is applicable to all lots:

ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the second framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 37 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The following information is applicable to all lots: An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

Lot No: 2

II.2.1) Title

Deep and Specialist Cleaning

II.2.2) Additional CPV code(s)

90722200

90910000

90911000

90919000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The provision for deep and specialist cleaning services on a reactive and planned basis including but not limited to, ambulance deep cleaning, biohazard cleaning, bird dropping removal, chewing gum removal, flood damage clean up, healthcare cleaning, infection control, kitchen deep, cleaning, kitchen ventilation cleaning, odour removal, police and prison cell cleaning, post viral deep cleaning, sewage clean up, sharps removal, trauma cleaning, void property cleaning, washroom deep cleaning, associated deep and specialist cleaning services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 6 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Ltd.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Justification for any framework agreement duration exceeding 4 years:

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/10/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/10/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: local authorities; educational establishments (including academies); central government departments and agencies; police, fire and rescue and coastguard emergency services; NHS and HSC bodies, including ambulance services; registered charities; registered social landlords; the corporate office of the house of lords, the corporate officer of the house of commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4) Procedures for review

VI.4.1) Review body

The Royal Court of Justice

The Strand

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

07/09/2020

Current Notes