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Notice Summary

Title:
United Kingdom-London: Contract Management Software (SaaS)
Document Ref:
391197-2020
Document Type:
Contract Notice - Restricted Procedure
Published By:
University College London Hospitals NHS Foundation Trust (UCLH)
Date Published:
19 August 2020
Deadline Date:
14 September 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

UCLH would like to procure a contract management system to support the commercial and contract management directorate support the Trust to manage a number of high level, high value contracts.The solution will be expected to assist in contract management, including monitoring and recording performance management, financial management, relationship management and associated deliverables for the provision of the clinical and non-clinical services.This opportunity is to be let in 2 lots.— Lot 1: Private Patients Contract,— Lot 2: PFI Contract.UCLH reserves the right to let the lots individually, together or not at all.Tenderers are required to clearly identify which lots they intend to bid for within their submission.As part of the North Central London Sustainability and Transformation Partnership (NCLSTP) this contract may be made available to those organisations included within the NCLSTP.https://www.northlondonpartners.org.uk/about/who-we-are.htm

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

University College London Hospitals NHS Foundation Trust (UCLH)

Floor 4B Maple House, 149 Tottenham Court Road

London

W1T 7NF

UK

Contact person: Mr Martin Gibson

Telephone: +44 2034475079

E-mail: martin.gibson2@nhs.net

NUTS: UKI3

Internet address(es)

Main address: http://www.uclh.nhs.uk

Address of the buyer profile: http://www.uclh.nhs.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=27c49bd6-6fdd-ea11-8104-005056b64545


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=27c49bd6-6fdd-ea11-8104-005056b64545


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

UCLH-2617 Contract Management Software (SaaS)

Reference number: DN492995

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

UCLH would like to procure a contract management system to support the commercial and contract management directorate support the Trust to manage a number of high level, high value contracts.

The solution will be expected to assist in contract management, including monitoring and recording performance management, financial management, relationship management and associated deliverables for the provision of the clinical and non-clinical services.

This opportunity is to be let in 2 lots.

— Lot 1: Private Patients Contract,

— Lot 2: PFI Contract.

UCLH reserves the right to let the lots individually, together or not at all.

Tenderers are required to clearly identify which lots they intend to bid for within their submission.

As part of the North Central London Sustainability and Transformation Partnership (NCLSTP) this contract may be made available to those organisations included within the NCLSTP.

https://www.northlondonpartners.org.uk/about/who-we-are.htm

II.1.5) Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

Lot No: 1

II.2.1) Title

Private Patients Contract Management (Lot 1)

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UKI3

II.2.4) Description of the procurement

The Trust would like to procure a contract management system to primarily manage the services agreement and associated schedules for the provision of the clinical and non-clinical services.

The Trust would also like to maintain a copy of the leases on the contract management system and receive notifications of any key dates within the leases.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months based on satisfactory performance during the initial period.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

PFI Contract Management (Lot 2)

II.2.2) Additional CPV code(s)

72000000

II.2.3) Place of performance

NUTS code:

UKI3

II.2.4) Description of the procurement

UCLH are mid-way through a 40-year PFI (Private Finance Initiative), Project with Healthcare Management (UCLH) Ltd, (HMU).

The Project funded, designed and now operates the PFI element of the UCLH Estate, i.e. The Tower, The Podium and Elizabeth Garrett Anderson Wing. Both the Soft and hard Facilities Management Services (FM) are provided by HMU through their FM service partner. There is a Non PFI Estate and at this time, the Non PFI Estate does not fall within the scope of this tender but may be added at a later stage.

The nature of PFI’s includes a large volume of documentation relating to the project and the process for managing the operational and financial performance of the contracts are complex and extensive with many of the processes being time critical. Therefore UCLH is looking for a contract management system that would have capacity to support a project of the size and complexity of the UCLH PFI project.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months based on satisfactory performance during the initial period.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/09/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

UCLH NHS Foundation Trust

London

UK

VI.5) Date of dispatch of this notice

14/08/2020

Current Notes