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Notice Summary

Title:
Ireland-Ballymany: Ticketing System to Horse Racing Ireland and Subsidiaries
Document Ref:
390321-2020
Document Type:
Contract Notice - Restricted Procedure
Published By:
Horse Racing Ireland (HRI)
Date Published:
19 August 2020
Deadline Date:
14 September 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

Horse Racing Ireland and Subsidiaries require a ticketing solution across our racecourses for 73 race meetings held annually. This project is for the supply, hosting, installation, configuration, customisation, testing, commissioning, documentation, training, maintenance, and support of a new integrated system for ticket sales. Please consult the tender documentation for greater insight into this project and an overview of our requirements.Please note that this is the first stage of a two-stage tender process. Successfully shortlisted candidates from this first stage will be provided with invitation to tender documents, which will contain a detailed specification of requirements. Please see Section 3 of the PQQ Tender Document for further information.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Horse Racing Ireland (HRI)

The Curragh, Co. Kildare

Ballymany

IE

Contact person: Fergal Doyle

Telephone: +353 45455485

E-mail: fdoyle@hri.ie

NUTS: IE

Internet address(es)

Main address: http://www.hri.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=172184&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=172184&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Ticketing System to Horse Racing Ireland and Subsidiaries

Reference number: HRIAUG20FD/2

II.1.2) Main CPV code

72200000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Horse Racing Ireland and Subsidiaries require a ticketing solution across our racecourses for 73 race meetings held annually. This project is for the supply, hosting, installation, configuration, customisation, testing, commissioning, documentation, training, maintenance, and support of a new integrated system for ticket sales. Please consult the tender documentation for greater insight into this project and an overview of our requirements.

Please note that this is the first stage of a two-stage tender process. Successfully shortlisted candidates from this first stage will be provided with invitation to tender documents, which will contain a detailed specification of requirements. Please see Section 3 of the PQQ Tender Document for further information.

II.1.5) Estimated total value

Value excluding VAT: 1 200 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

IE

II.2.4) Description of the procurement

Horse Racing Ireland and Subsidiaries require a ticketing solution across our racecourses for 73 race meetings held annually. This project is for the supply, hosting, installation, configuration, customisation, testing, commissioning, documentation, training, maintenance, and support of a new integrated system for ticket sales. Please consult the tender documentation for greater insight into this project and an overview of our requirements.

Please note that this is the first stage of a two-stage tender process. Successfully shortlisted candidates from this first stage will be provided with invitation to tender documents, which will contain a detailed specification of requirements. Please see Section 3 of the PQQ Tender Document for further information.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 200 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend on an annual basis up to a maximum of 10 years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2014/S 110-194800

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/09/2020

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/10/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

10

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

1) Interested parties must register their interest on the eTenders web site (http://www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers.

4) Establishment of the contract will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition.

6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.

VI.4) Procedures for review

VI.4.1) Review body

The High Court

Four Court, Inns Quay

Dublin

IE

E-mail: highcourtcentraloffice@courts.ie

Internet address(es)

URL: http://www.courts.ie

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the agreement(including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that agreement and reviewable public contract.

VI.5) Date of dispatch of this notice

14/08/2020

Current Notes