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Notice Summary

Title:
United Kingdom-Oxford: Software Solution for Quality Control (QC) Micro Environmental Monitoring Data
Document Ref:
335844-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Vaccine Manufacturing and Innovation Centre UK Ltd
Date Published:
16 July 2020
Deadline Date:
17 August 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

In setting up the Vaccine Manufacturing and Innovation Centre facility, it is anticipated that VMIC will require a software solution for Quality control (QC) Micro environmental monitoring data.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Vaccine Manufacturing and Innovation Centre UK Ltd

11125126

John Eccles House, Robert Robinson Avenue

Oxford

OX4 4GP

UK

Contact person: Sally Hopkin

E-mail: Tenders@vmicuk.com

NUTS: UKJ14

Internet address(es)

Main address: https://www.vmicuk.com/tenders

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.vmicuk.com/tenders


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Other: A requirement of the funder

I.5) Main activity

Other: Vaccine manufacture

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Software Solution for Quality Control (QC) Micro Environmental Monitoring Data

Reference number: VMIC202015

II.1.2) Main CPV code

72500000

 

II.1.3) Type of contract

Services

II.1.4) Short description

In setting up the Vaccine Manufacturing and Innovation Centre facility, it is anticipated that VMIC will require a software solution for Quality control (QC) Micro environmental monitoring data.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48100000

II.2.3) Place of performance

NUTS code:

UKJ14

II.2.4) Description of the procurement

In setting up the Vaccine Manufacturing and Innovation Centre facility, it is anticipated that VMIC will require a software solution for quality control (QC) Micro environmental monitoring data. The background for the required management of environmental data is laid out below.

The manufacture of the pharmaceutical vaccines must be performed under regulated, controlled conditions. These constant controlled conditions are essential to guarantee a consistent quality of manufactured products. This also applies to the staff working in these clean rooms. Regulatory directives therefore require monitoring of the environmental conditions including viable and non-viable particles and monitoring of the personnel during manufacturing processes. VMIC facility is designed to include cleanrooms and isolators with Grade A to D classification. Process gasses used in the manufacture process will have to be monitored for potential microbial contamination. Furthermore, Water for Injection (WFI) is manufactured within the VMIC facility that must adhere to regulatory standards and requires regular monitoring.

VMIC QC Microbiology will be responsible for the performing of the monitoring of the above stated areas for the qualification of the facility and the WFI plant and will continue to monitor to enable operations in the clean rooms and manufacture of vaccines. To that end, a software solution is sought to enable the organisation and planning of the required monitoring activities; the collation and evaluation of data; transfer of monitoring data collated by external equipment directly into the software system; transfer of selected data to a laboratory information management system (LIMS) for batch release purposes; and the trending of the environmental conditions. This software solution should enable improved data transfer from planning stage through to evaluation stage by providing considerable paperless solutions with guaranteed data integrity.

The contract is for an implementation period followed by 3 years with an option to extend for a further 2 x 12-month periods.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/08/2020

Local time: 09:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/08/2020

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

VMIC considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To participate in this procurement candidates must send an expression of interest to Tenders@vmicuk.com. All correspondence and expressions of interest relating to this procurement must be made through this address.

VMIC expressly reserves the right:

(i) not to award any or the whole contract as a result of the procurement process related to the publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement;

(iii) to procure some or all of their needs and requirements covered by this notice outside of this procurement exercise and resulting agreement.

In no circumstances will VMIC be liable for any costs or losses incurred by the candidates.

Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate.

VI.4) Procedures for review

VI.4.1) Review body

Vaccine Manufacturing and Innovation Centre UK Ltd (VMIC)

John Eccles House, Robert Robinson Avenue

Oxford

OX4 4GP

UK

E-mail: Tenders@vmicuk.com

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, VMIC will incorporate a minimum 10 calendar days standstill period starting from the day when contract award is notified to the bidders. Unsuccessful bidders will be provided with a de-brief of the award decision at the start of the standstill period including details of their bid in relation to the winning bid(s) comprising:

— the reasons for the decision;

— the characteristics and relative advantages of the successful tender(s);

— the score and name of the economic operator(s) to be awarded the contract.

Bidders have the right to appeal provided for within the Public Contract Regulations 2015. Any such proceedings must be brought before the High Court of England and Wales.

VI.5) Date of dispatch of this notice

13/07/2020

Current Notes