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Notice Summary

Title:
UK-Leicester: ERP System
Document Ref:
GB003ZM335766
Document Type:
Contract Notice - Other
Published By:
Gafbros Limited
Date Published:
15 July 2020
Deadline Date:
28 July 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

ERP System We are looking to purchase an ERP system that goes beyond just replacement. The new system should streamline core functions within the businesses process that will create efficiency and effectiveness. The new business software will provide additional features that will enable the Company to achieve further growth. It will make the Company more competitive and operationally allow the Company to distribute into other regions. 1. Software Sales Order Processing - Trade Counter Application - Picking List Printing - Delivery Note Printing - Goods Delivery & Route Scheduler - Sales Invoicing - Sales Quotations - Sales Promotions - Back Order Processing - Multiple UoM - Sales Rep Mobile Ordering - Sales Order to PO (direct delivery) - On-Screen Order History - Telesales Call scheduler - Standing Orders - Batch Control - Credit Returns requests and approvals - Controlled Goods Returns, with automated credit pricing - Complex Pricing Structure - Paperless Document Imaging - Delivery Management EPOD application Purchase Order Processing - Requirements forecasting - Suggested Purchase Order Generation - Goods Receipting - Purchase Reporting - Purchase invoice-GRN Matching - Invoice Query Handling - Landed Costs - Supplier Claims Management - Rebate Monitoring - Multi-Currency Purchasing - Purchase orders to Sales Orders Inventory Management - Stock Control - Structured Stock Taking System - Stock Valuation - Multi Warehousing - Inventory Reporting - Full Audit CRM - Multiple Contacts - Complaints Recording - Complex Pricing - 2-3 Level Categorisation - Current & Historical Data - Logging - CRM Lead Management - Segmented Email Marketing Finance - Nominal Ledger - Full Profit & Loss and Balance Sheet - Electronic Bank Reconciliation - Business Intelligence Reporting - Cashbook - VAT and Corporation Tax - MTD- Other - Multi Company/Department Defined Access. - User Defined Access - API Web Services - Online Merchant Integration - 20 User Licences *Suppliers must prove those not within core system can be added as an optional feature either by an additional module or third-party application or partner. 2. Hardware. The supplier must assist with the following: Server Technical Specifications. Gafbros Ltd. currently have a new server that is identified as compatible for this project with an available virtual machine to be configured. Quote for the following hardware: 4 x Tablets to be confirmed subject to the operating system. 3 x Document Scanners. 2 x Barcode Scanners. All hardware must be configured by the supplier. Proposals should include details of the hardware infrastructure required/recommended to operate the software in an appropriate manner in terms of performance, access, and reliability, along with recommendations and costs. (if applicable) Where hardware and related services are to be provided via a third party as part of the proposal, it should be clear in terms of responsibility for the role of primary supplier, and project management arrangements. 3. Configuration and Implementation Proposals should include details of configuration and Implementation plan and timeframe of the project invested in. 4. Training Proposals should include all aspects of training, with number of hours/days and costs associated with. (Any other training that may be beneficiary to us should be advised). General requirements - Confirm Analysis and Planning Documents - Sign off specifications - Develop and deploy - Application server build & configuration - Remote access configuration - Printing server / PC configuration - Test and confirm user dialogues - Install software - Configure software - Data migration - Data cleansing - Data input (keyed) - Initial data load (automatic) Workshop, Training & Acceptance Testing - Train key users - Complete documentation - Confirm test plans/acceptance criteria - Complete t

Notice Details

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address

Gafbros Limited
N/A
Leicester UK
Humza Gaffar N/A
humza@gafbros.com N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

ERP System

2.2

Description of the goods or services required

ERP System

We are looking to purchase an ERP system that goes beyond just replacement. The new system should streamline core functions within the businesses process that will create efficiency and effectiveness. The new business software will provide additional features that will enable the Company to achieve further growth. It will make the Company more competitive and operationally allow the Company to distribute into other regions.

1. Software

Sales Order Processing

- Trade Counter Application

- Picking List Printing

- Delivery Note Printing

- Goods Delivery & Route Scheduler

- Sales Invoicing

- Sales Quotations

- Sales Promotions

- Back Order Processing

- Multiple UoM

- Sales Rep Mobile Ordering

- Sales Order to PO (direct delivery)

- On-Screen Order History

- Telesales Call scheduler

- Standing Orders

- Batch Control

- Credit Returns requests and approvals

- Controlled Goods Returns, with automated credit pricing

- Complex Pricing Structure

- Paperless Document Imaging

- Delivery Management EPOD application

Purchase Order Processing

- Requirements forecasting

- Suggested Purchase Order Generation

- Goods Receipting

- Purchase Reporting

- Purchase invoice-GRN Matching

- Invoice Query Handling

- Landed Costs

- Supplier Claims Management

- Rebate Monitoring

- Multi-Currency Purchasing

- Purchase orders to Sales Orders

Inventory Management

- Stock Control

- Structured Stock Taking System

- Stock Valuation

- Multi Warehousing

- Inventory Reporting

- Full Audit

CRM

- Multiple Contacts

- Complaints Recording

- Complex Pricing

- 2-3 Level Categorisation

- Current & Historical Data

- Logging

- CRM Lead Management

- Segmented Email Marketing

Finance

- Nominal Ledger

- Full Profit & Loss and Balance Sheet

- Electronic Bank Reconciliation

- Business Intelligence Reporting - Cashbook

- VAT and Corporation Tax

- MTD-

Other

- Multi Company/Department Defined Access.

- User Defined Access

- API Web Services

- Online Merchant Integration

- 20 User Licences

*Suppliers must prove those not within core system can be added as an optional feature either by an additional module or third-party application or partner.

2. Hardware.

The supplier must assist with the following:

Server Technical Specifications. Gafbros Ltd. currently have a new server that is identified as compatible for this project with an available virtual machine to be configured.

Quote for the following hardware:

4 x Tablets to be confirmed subject to the operating system.

3 x Document Scanners.

2 x Barcode Scanners.

All hardware must be configured by the supplier.

Proposals should include details of the hardware infrastructure required/recommended to operate the software in an appropriate manner in terms of performance, access, and reliability, along with recommendations and costs. (if applicable)

Where hardware and related services are to be provided via a third party as part of the proposal, it should be clear in terms of responsibility for the role of primary supplier, and project management arrangements.

3. Configuration and Implementation

Proposals should include details of configuration and Implementation plan and timeframe of the project invested in.

4. Training

Proposals should include all aspects of training, with number of hours/days and costs associated with. (Any other training that may be beneficiary to us should be advised).

General requirements

- Confirm Analysis and Planning Documents

- Sign off specifications

- Develop and deploy

- Application server build & configuration

- Remote access configuration

- Printing server / PC configuration

- Test and confirm user dialogues

- Install software

- Configure software

- Data migration

- Data cleansing

- Data input (keyed)

- Initial data load (automatic) Workshop,

Training & Acceptance Testing

- Train key users

- Complete documentation

- Confirm test plans/acceptance criteria

- Complete testing and acceptance Deploy

- Train end users /roll-out plan

- Final data migration

- Go-live

- Post go-live support

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

EST. START DATE: 14/09/2020

EST. END DATE: 01/02/2021

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

47575

4.3

Time Limits

   28-07-2020  Time 12:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

http://www.sourcederbyshire.co.uk/contracts/show/id/18743

Submission Return By : 28th July 2020

(MT Ref:335766)

5.2

Additional Documentation

5.3

Publication date of this notice

 15-07-2020

Current Notes