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Notice Summary

Title:
United Kingdom-Irvine: Integrated Roads Asset Management System
Document Ref:
307313-2020
Document Type:
Contract Notice - Open Procedure
Published By:
North Ayrshire Council
Date Published:
01 July 2020
Deadline Date:
06 August 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

North Ayrshire Council require a cloud-based system to manage the data regarding its Road (Highways) assets including lighting and structures. The current licenses and databases in use will be replaced with one cloud-based solution. The current licenses and databases will be replaced with one Software as a Service (SAAS) solution.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

North Ayrshire Council

Cunninghame House, Friars Croft

Irvine

KA12 8EE

UK

Telephone: +44 1294324730

E-mail: procurement@north-ayrshire.gov.uk

Fax: +44 1294324054

NUTS: UKM93

Internet address(es)

Main address: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Integrated Roads Asset Management System to North Ayrshire Council

Reference number: NAC 5027

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

North Ayrshire Council require a cloud-based system to manage the data regarding its Road (Highways) assets including lighting and structures. The current licenses and databases in use will be replaced with one cloud-based solution. The current licenses and databases will be replaced with one Software as a Service (SAAS) solution.

II.1.5) Estimated total value

Value excluding VAT: 260 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48430000

48333000

72222300

II.2.3) Place of performance

NUTS code:

UKM93

Main site or place of performance:

To North Ayrshire Council.

II.2.4) Description of the procurement

As well as providing the Software as a Service (SAAS) solution, the system will also be required to:

— be compatible with mobile devices from the contract commencement starting with 8 devices;

— be required to integrate with a number of existing Council systems.

The service provider will also be required to:

— provide a planning service to work with the Council to understand both the business and technical priorities for implementing the new system;

— provide engagement that will include onsite planning and technical workshops and the delivery of a deployment plan with recommendations;

— fully implement the new system using a phased approach, beginning with Test users before expanding out on a team by team basis;

— carry out a mobilisation period with dual running of the systems being necessary during this stage whilst users migrate from the old system to the new systems;

— train a select number of NAC employees as ‘Super Users’ so that a sufficient level of expertise exists within roads.

II.2.5) Award criteria

Criteria below:

Quality criterion: All award criteria is stated in the ITT documents / Weighting: 50

Price / Weighting:  50

II.2.6) Estimated value

Value excluding VAT: 260 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend by 2 (two) x 1 (one) year extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

For completion by Non-UK businesses only — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum yearly turnover of GBP 120 000 for the last 3 years in the specific business area covered by the contract.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

NAC reserve the right to review the bidders’ financial information including information from credit reference agencies at tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Public liability insurance = GBP 5 000 000 (with confirmation that this extends to software liability cover);

Employer’s (compulsory) liability insurance = GBP 5 000 000.

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide 3 examples, within the last 5 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this contract notice. The experience provided will be for projects of a similar value, size and scope.

Unsatisfactory experience will result in a fail and exclusion from the tender process.

Bidders must provide 2 satisfactory references from 2 contracts within the last 3 years on the reference templates provided in the instruction to tenders document. References should be completed and signed by previous customers for contracts of a similar nature, value scope and size. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed reference templates must be uploaded into the general attachments area of the qualification envelope in PCS-T.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Minimum level(s) of standards required:

Suppliers should be able demonstrate how the security of their cloud solution complies with:

— ISO 27001: Information Security Management Systems – Requirements,

— ISO 27002: Code of practice for information security controls,

— ISO 27017: Code of practice for information security controls based on ISO/IEC 27002 for cloud services,

— ISO 27018: Code of practice for protection of personally identifiable information (PII) in public clouds acting as PII processors,

— ISO 22301: Business continuity management.

If bidders are not formally certified to the above ISO standards, they will be required to provide sufficient evidence (a policy authorised by Chief Executive or equivalent) to demonstrate their level of compliance in adopting the security controls contained in these standards.

The bidder will require to have achieved either Cyber Essentials or Cyber Essentials Plus certification in order to demonstrate the security of their computer systems and networks.

Quality management procedures

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

Or

2) A quality management policy authorised by their Chief Executive or equivalent. Please see the ESPD Guidance documents in the instruction to tenderers document for full details.

Environmental management standards

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

Or

2) An environmental management policy authorised by their Chief Executive or equivalent Please see the ESPD Guidance within the instruction to tenderers document for full details.

Health and safety procedures

1) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001(*) (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

* Organisations certified to OHSAS 18001 will require to migrate to the new standard before OHSAS 18001 is withdrawn in March 2021. NAC will continue to accept this Standard until this date however the Standard’s validity period and proposed contract period will be taken into account closer to the withdraw date.

Or

2) A health and safety policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

Full details are contained within the ESPD guidance form within the Instructions to tenderers document

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/08/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 06/08/2020

Local time: 12:00

Place:

North Ayrshire Council, Cunninghame House, Irvine.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

North Ayrshire Council have decided not to use lots for this tender for the reason stated below:

Nature of the contract not suitable for lots

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 35673. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will be requested on a minimum basis for:

1 workshop — small medium enterprises;

1 workshop — third sector organisations.

Community and education Engagement initiatives

(SC Ref:623628)

VI.4) Procedures for review

VI.4.1) Review body

Kilmarnock Sheriff Court

Sheriff Court House, St Marnock Street

Kilmarnock

KA1 1ED

UK

Telephone: +44 1563550024

Internet address(es)

URL: https://www.scotcourts.gov.uk/

VI.5) Date of dispatch of this notice

29/06/2020

Current Notes