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Notice Summary

United Kingdom-Manchester: Integrated Recruitment, HR and Payroll Solution
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Southway Housing Trust
Date Published:
15 June 2020
Deadline Date:
15 July 2020
Document Source:
Alert Profile:
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Reviewed By
Our Specialist Team

Notice Abstract

Southway requires a modern and integrated, single supplier recruitment, HR and payroll solution.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Southway Housing Trust

Southern Gate, 729 Princess Road, Didsbury


M20 2LT


Contact person: Chris Shaw

Telephone: +44 7722067596



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Integrated Recruitment, HR and Payroll Solution

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Southway requires a modern and integrated, single supplier recruitment, HR and payroll solution.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Greater Manchester.

II.2.4) Description of the procurement

Southway require an integrated, single supplier recruitment, HJR and payroll solution which provides:

— recruitment,

— onboarding,

— HR core,

— payroll,

— self service for recruitment candidates and staff,

— mobile working,

— HR document management,

— expenses,

— learning management,

— talent management,

— Integrated dashboards and reporting,

— customisable workflows,

— tasks management.

Ability to create electronic forms (within the system — not attachments) to move away from manual/paper based forms.

Solution needs to be SaaS/Hosted, resiliently provisioned and backed up, customisable and ideally mobile first.

II.2.5) Award criteria

Criteria below:

Quality criterion: Qualitative assessment of the suppliers response / Weighting: 70

Cost criterion: Total cost of the solution over 5 years / Weighting: 30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 69

This contract is subject to renewal: Yes

Description of renewals:

Option to extend the contract by a total of 2 years in 12 month increments.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Minimum Financial and Insurance Levels

Minimum level(s) of standards required:

The minimum level of economic and financial standing and/or the minimum financial threshold will be assessed by Southway by performing a Dun and Bradstreet check, an ‘Overall Business Risk’ score of ‘Moderate’, ‘Low Moderate’ or ‘Low’ will be classed as a pass; a score of ‘Moderate-High” or ‘High’ will be classed as a fail.

In addition to the above, you must self-certify that you have or will obtain before the contract commences the following insurance levels:

— employer’s (compulsory) liability insurance = GBP 10 million,

— public liability insurance = GBP 10 million,

— professional indemnity insurance = GBP 10 million.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Minimum technical requirements detailed below:

Minimum level(s) of standards required:

— if your proposed solution is SaaS or Hosted, it must operate from Data Centres that are hosted in the EEA;

— if your proposed solution is on-premise, it must use a Microsoft SQL Database and it must utilise Southway’s existing SQL Cluster with no additional modules needing to be installed e.g. licensing;

— the proposed solution must have a responsive design i.e. it scales automatically to the different types of devices automatically;

— the proposed recruitment, HR and payroll solution must be fully integrated and provided from a single supplier.

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/07/2020

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 15/07/2020

Local time: 10:05

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

Go reference: GO-2020610-PRO-16715938

VI.4) Procedures for review

VI.4.1) Review body

Southway Housing Trust



VI.5) Date of dispatch of this notice


Current Notes