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Notice Summary

United Kingdom-Barking: ERP Software
Document Ref:
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
London Borough of Barking and Dagenham
Date Published:
04 June 2020
Deadline Date:
06 July 2020
Document Source:
Alert Profile:
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Reviewed By
Our Specialist Team

Notice Abstract

This procurement is for the provision of an ERP software solution and implementation.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

London Borough of Barking and Dagenham

Barking town hall


IG11 7LU


Telephone: +44 2087242816



Internet address(es)

Main address:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ERP Software

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

This procurement is for the provision of an ERP software solution and implementation.

II.1.5) Estimated total value

Value excluding VAT: 6 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

LBBD are seeking a hosted software solution which provides the following functions:

1) HR – covering organisational structure and position administration, resource administration, absence management, performance management;

2) payroll;

3) purchase to pay – covering supplier master data management, requisitions (including punch out), purchase orders, product and category management, goods and service receipting (GRN); Incoming invoices (including e-invoices and AP interfaces), payment requests, periodic payments, purchase cards, AP payments;

4) expenses;

5) sales to cash – covering customer master data management, debtors invoicing, debt management and legal debt recovery, recurring invoices;

6) general ledger – covering chart of accounts and coding structure master data, multi-company set-up and consolidation, bank reconciliation, asset accounting, project accounting.

The solution will also need to provide cross-functional capability in areas such as the following:

• configurable reports, enquiries and analytics;

• configurable workflows;

• configurable tasks/reminder notifications to users;

• O365 Integration, including email;

• single sign-on/multi-factor authentication;

• mobile device capability for transaction entry and approval.

In addition to the above, LBBD is interested in evaluating solutions which can also provide the following functionality, although these may not be included within the initial go-live scope:

• recruitment;

• case management;

• occupational health;

• health and safety;

• learning and development;

• strategic procurement – supplier, tender and contract management.

Critically, the new solution must significantly improve the User Experience (UX) across all of these functions for employees (2 500+), line managers (430+) and budget managers (170+).

LBBD are aiming to go-live on the new solution by 1 October 2021 and seek to understand from suppliers the approach they would plan to take in order to safely deliver the initial functional scope (as defined) by that date.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

This contract can be renewed past it's original 5-year term, on a yearly basis, to a term of 10 years in total.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

Ability to provide the core requirements.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

If interested in this opportunity, please register at to access the SQ and additional tender documentation

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation - Accelerated procedure


A PIN was issued that was not a call for competition, this allows the the minimum time limit for the receipt of initial tenders to be shortened to 10 days.

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 056-134526

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/07/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/07/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand




VI.5) Date of dispatch of this notice


Current Notes