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Notice Summary

Title:
United Kingdom-Haverfordwest: Welsh Translation Services
Document Ref:
194762-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Pembrokeshire County Council
Date Published:
27 April 2020
Deadline Date:
19 June 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Pembrokeshire County Council are seeking to establish a framework agreement for the provision of Welsh translation services.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Pembrokeshire County Council

County Hall, Pembrokeshire

Haverfordwest

SA61 1TP

UK

Telephone: +44 1437775640

E-mail: roxanne.kehoe@pembrokeshire.gov.uk

NUTS: UKL14

Internet address(es)

Main address: http://www.pembrokeshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.1) Name and addresses

Education Through Regional Working (ERW)

Carmarthenshire

Carmarthen

UK

E-mail: admin@erw.org.uk

NUTS: UKL1

Internet address(es)

Main address: https://www.erw.wales

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Welsh Translation Services

Reference number: PROC/1920/072

II.1.2) Main CPV code

79530000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Pembrokeshire County Council are seeking to establish a framework agreement for the provision of Welsh translation services.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Written Translation

II.2.2) Additional CPV code(s)

79530000

II.2.3) Place of performance

NUTS code:

UKL14

II.2.4) Description of the procurement

To provide standard written translations – English to Welsh (with occasional Welsh to English).

Please note that lot 1 — written translations — is further broken down into sub-lots:

— lot 1a: under 200 words,

— lot 1b: 200 – 1999 words,

— lot 1c: 2000 words +,

— lot 1d: fast turnaround.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Cost criterion: Cost / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

2-year framework with a 12-month extension option.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Specialist Written Translation

II.2.2) Additional CPV code(s)

79530000

II.2.3) Place of performance

NUTS code:

UKL1

II.2.4) Description of the procurement

The provision of specialist written translation — English to Welsh (with occasional Welsh to English).

Lot 2 is broken down into sub-lots:

— lot 2a: legal documentation,

— lot 2b: engineering/construction/planning/environmental.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Cost criterion: Cost / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

2-year contract with a 12-month extension option.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Simultaneous Translation

II.2.2) Additional CPV code(s)

79530000

II.2.3) Place of performance

NUTS code:

UKL1

II.2.4) Description of the procurement

Provision of simultaneous translations.

This lot is broken down into sub-lots:

— 3a: Welsh to English translation services (ad hoc),

— 3b: Welsh to English translation services — full council meetings,

— 3c: Welsh to English and English to Welsh (welfare Interviews — Welsh language standards 26 and 29).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Cost criterion: Cost / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

2-year contract with a 12-month extension option.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 12

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/06/2020

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 19/06/2020

Local time: 14:00

Place:

County Hall, Haverfordwest

Information about authorised persons and opening procedure:

To be opened by procurement service.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

This is a 2-year contract with the option to extend for 12 months.

VI.3) Additional information

Completing — itt_81342 — framework agreement for a Welsh translation service (qualification) is mandatory regardless of which lot(s) you apply for. The attachment area also contains a suite of tender documentation which must be read and understood in order to complete your bid.

To apply for individual lots, you must access and complete the technical and commercial sections of each relevant itt. The itt references and lot titles are listed below for information.

Itt_81344 — framework agreement for a Welsh translation service — lot 1A: standard documentation under 200 words,

Itt_81346 — framework agreement for a Welsh translation service — lot 1B: standard documentation 200 - 1999 words,

Itt_81347 — framework agreement for a Welsh translation service — lot 1C: standard documentation 2000+ words,

Itt_81348 — framework agreement for a Welsh translation service — lot 1D: fast turnaround,

Itt_81350 — framework agreement for a Welsh translation service — lot 2A: legal documentation,

Itt_81351 — framework agreement for a Welsh translation service — lot 2B: engineering/construction/planning/environmental,

Itt_81352 — framework agreement for a Welsh translation service — lot 3A: simultaneous translation (Welsh to English),

Itt_81353 — framework agreement for a Welsh translation service — lot 3B: Welsh to English translation: full council meetings,

Itt_81354 — framework agreement for a Welsh translation service — lot 3C: Welsh to English and English to Welsh — welfare interviews: Welsh language standards 26 and 29.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=100978

(WA Ref:100978).

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

The Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

22/04/2020

Current Notes