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Notice Summary

Title:
United Kingdom-Edinburgh: Audio Content Production and Device Solution
Document Ref:
73742-2020
Document Type:
Contract Notice - Open Procedure
Published By:
National Galleries of Scotland
Date Published:
13 February 2020
Deadline Date:
06 April 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

National Galleries Scotland (NGS) require a service provider(s) to plan, develop and produce high-quality audio-guide content as well as for the loan and maintenance of audio devices, equipment and accessories for a new audio guide offer.This contract has been split into 2 lots with the possibility of award of the contract to 1 sole service provider or the award of 1 service provider per lot.This procurement will be conducted through an open OJEU procedure.Economic operators may be excluded from this competition if they are in any situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

National Galleries of Scotland

73 Belford Road

Edinburgh

EH4 3DS

UK

Contact person: Christopher Ganley

Telephone: +44 1316246456

E-mail: cganley@nationalgalleries.org

NUTS: UKM75

Internet address(es)

Main address: http://www.nationalgalleries.org

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Audio Content Production and Device Solution

Reference number: 586 919

II.1.2) Main CPV code

92300000

 

II.1.3) Type of contract

Services

II.1.4) Short description

National Galleries Scotland (NGS) require a service provider(s) to plan, develop and produce high-quality audio-guide content as well as for the loan and maintenance of audio devices, equipment and accessories for a new audio guide offer.

This contract has been split into 2 lots with the possibility of award of the contract to 1 sole service provider or the award of 1 service provider per lot.

This procurement will be conducted through an open OJEU procedure.

Economic operators may be excluded from this competition if they are in any situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Audio Content Production

Lot 2: Device Solutions (Equipment and Accessories)

II.2) Description

Lot No: 1

II.2.1) Title

Audio Content Production

II.2.2) Additional CPV code(s)

32353000

64216200

92000000

92300000

II.2.3) Place of performance

NUTS code:

UKM75

II.2.4) Description of the procurement

The service provider will be required to manage the development and production of audio-guide content from planning through to the provision of files formatted for uploading to a cloud-based contract management system (CMS) synchronized with devices. This will include the research, content development, script writing, translation, recording and supply of files in an agreed format. The contract will cover a variety of foreign language translations.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The Contract duration will be for an initial 2-year period, with the option of 2 additional 1-year extensions, not exceeding 2 years; resulting in a possible maximum contract duration of 4 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Device Solution (Equipment and Accessories)

II.2.2) Additional CPV code(s)

32351300

50342000

II.2.3) Place of performance

NUTS code:

UKM75

II.2.4) Description of the procurement

The service provider shall lease and maintain audio devices, equipment and accessories for visitors to receive audio content about the collection with ease and comfort. Beyond the device itself there may be headphones and lanyards to consider (the lanyards in particular may need to incorporate the identity of a sponsor). The device solution will come with a cloud-based content management system (CMS) for the administration and publishing of content to devices. Analytics and insights will be accessible via the CMS.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract duration will be for an initial 2-year period, with the option of 2 additional 1-year extensions, not exceeding 2 years; resulting in a possible maximum contract duration of 4 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Q4A1a ‘Enrolment in a Relevant Professional Register’, Q4A1b ‘Enrolment in a Trade Register’ Q4A2a ‘Authorisation of a Particular Organisation Needed’ and Q4A2b ‘Membership of a Particular Organisation Needed’ have been included in the ESPD. Bidders must confirm whether or not this is applicable to them.

If applicable, this question will be scored on a pass/fail basis. If the bidder is required to have enrolment in a professional and/or trade register and/or authorisation and/or membership of a particular organisation that the service provider has not attained, the response will be deemed a ‘Fail’.

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Q4B2a — Lot 1: bidders should provide their yearly (specific) turnover in audio content production for the most recent 3 years (as per filed accounts).

Lot 1 Minimum required turnover per year = 250 000 GBP

This will be scored on a ‘Pass/Fail’ basis. If the bidder cannot achieve the minimum turnover requirement, the response will be deemed a ‘Fail’.

Q4B2a — Lot: 2 bidders should provide their yearly (specific) turnover in device solution (equipment and accessories) for the most recent 3 years (as per filed accounts).

Lot 2: Minimum requirement turnover per year = 500 000 GBP

This will be scored on a ‘Pass/Fail’ basis. If the bidder cannot achieve the minimum turnover requirement, the response will be deemed a ‘Fail’.

Q4B5a — ‘Professional Risk Indemnity’

Lot 1: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Professional risk indemnity = 5 000 000 GBP.

This will be scored on a ‘Pass/Fail’ basis. If the bidder responds ‘No and I cannot commit to obtain it’ the response will be deemed a ‘Fail’.

Lot 2: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Professional risk indemnity = 10 000 000 GBP.

This will be scored on a ‘Pass/Fail’ basis. If the bidder responds ‘No and I cannot commit to obtain it’ the response will be deemed a ‘Fail’.

Q4B5b – ‘Employer’s (compulsory) liability’.

Lot 1: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Employer’s (compulsory) liability = 5 000 000 GBP.

This will be scored on a ‘Pass/Fail’ basis. If the bidder responds ‘No and I cannot commit to obtain it’ the response will be deemed a ‘Fail’.

Lot 2: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Employer’s (compulsory) liability = 5 000 000 GBP.

This will be scored on a ‘Pass/Fail’ basis. If the bidder responds ‘No and I cannot commit to obtain it’ the response will be deemed a ‘Fail’.

Q4B5c – ‘Insurance – All other types listed’

Lot 1: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Public liability = 5 000 000 GBP;

Product liability = 5 000 000 GBP.

This will be scored on a ‘Pass/Fail’ basis. If the bidder responds ‘No and I cannot commit to obtain it’ the response will be deemed a ‘Fail’.

Lot 2: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Public liability = 10 000 000 GBP;

Product liability = 10 000 000 GBP.

This will be scored on a ‘Pass/Fail’ basis. If the bidder responds ‘No and I cannot commit to obtain it’ the response will be deemed a ‘Fail’.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

Q4D.1 Quality assurance:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). If no certification is available provide in detail how you ensure good quality management and health and safety management within your organisation. Your response should cover all aspects required by an external quality management system.

This will be scored on a ‘Pass/Fail’ basis.

Q4D.2 Environmental management:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. If no certification is available provide in detail how you ensure good quality management and health and safety management within your organisation. Your response should cover all aspects required by an external environmental management system.

This will be scored on a ‘Pass/Fail’ basis.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/04/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 06/04/2020

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

2022-2024.

VI.3) Additional information

National Galleries Scotland reserves the right to cancel the procurement at any time and not award a contract. The expenditure, work or effort undertaken by tenderers prior to the award of a contract is accordingly a matter solely for the commercial judgement of tenderers.

Late tenders may not be considered by National Galleries Scotland.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=586919

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:586919)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=586919

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Sheriff Court House, 27 Chambers Street

Edinburgh

EH1 1LB

UK

Internet address(es)

URL: https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

VI.5) Date of dispatch of this notice

10/02/2020

Current Notes