II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
II.2.4) Description of the procurement
Design services are required to deliver digital and printed products. The list below is indicative of the expanding and changing range of requirements. The organisation does not have the capacity or expertise to meet the varying and increasingly complex design solutions required.
Examples of digital design solutions required:
— innovative 2D and 3D animations and gifs,
— advanced infographics, charts, graphic packages,
— bespoke templates for various software programmes,
— annual reports for external audiences,
— apps and HTML-based digital resources,
— adherence to commercial and organisational branding principles, corporate and secondary identities, style guides.
Examples of print materials required:
— programmes, fold out leaflets, professional reports,
— posters, flyers, promotional cards, postcards,
— banners, signage (internal and external), hoarding covers, display panels,
— labels, stickers, badges,
— point -of- sale materials, displays, promotional material (e.g. stationery),
— ad-hoc requirements such as condolence books, numbered tags, triplicate books, inserts.
The parliament requires a contractor who can provide the expertise to advise on different production solutions and meet this need via their network of suppliers.
II.2.5) Award criteria
Quality criterion: Presentation
/ Weighting: 40 %
Quality criterion: Quality
/ Weighting: 20 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to 24 months from award of contract.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The ESPD (Scotland) Part II, information about bidders should be completed in full.
The ESPD (Scotland) Part IV, Section B – Economic and financial standing will be scored on a pass/fail basis.
Questions in Section A and Section D are not used.
Questions in Section C will be scored as follows:
4 = Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
3 = Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled.
2 = Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
1 = Poor. Response is partially relevant and poor. The responses addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
0 = Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
Question 4C.1 Technical and professional ability (45 %).
1) Provide 2 examples that demonstrate experience of designing accessible information materials e.g. general public information. One example should be of a printed product and the other example should be a digital product. Weighting 25 %;
2) Provide an example that demonstrates experience of designing innovative material for a targeted younger or family audience e.g. interactive games, timelines or puzzles. A maximum 500 words in total can be used to explain why the example has been supplied and why it constitutes an innovative product suitable for the target audience. Weighting 13 %;
3) Provide an example that demonstrates experience of designing/creating content which adds value to existing resources, e.g. infographics, illustrations or charts. Weighting 7 %. Question 4C.2 Technicians and technical bodies (10 %);
4) Provide a statement of the relevant professional and technical skills and resources available within the organisation or, where applicable, consortium members and/or named subcontractors in relation to this procurement exercise. The buyer will use the information to evaluate whether this is relevant professional and technical skills required for this procurement exercise. Weighting 10 %. Question 4C.3 Environmental management (10 %);
5) Describe the organisation’s approach to environmental management and provide detail how they ensure their own suppliers meet the environmental commitments that are appropriate to the work for which they are being engaged. Weighting 10 %. Question 4C.4 Quality management – (35 %);
6) Describe the process that you follow when work is commissioned by a client. Weighting 15 %;
7) Describe the organisation's arrangements for ensuring that quality management measures are applied to the work for which they are being engaged. If the organisation has a documented policy, it should be attached. The policy should be authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. Weighting 9 %;
8) Describe the organisation's arrangements for ensuring that their own suppliers apply quality management measures that are appropriate to the work for which they are being engaged. Weighting 8 %;
9) Describe their arrangements to ensure business continuity and to enable disaster recovery, including their scope, validation, risk treatment and leadership in these areas. They should set out how the organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. Weighting 3 %.
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.