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Notice Summary

Title:
United Kingdom-Paisley: Supply and Delivery of Catering Sundries
Document Ref:
45660-2020
Document Type:
Contract Notice - Open Procedure
Published By:
Scotland Excel
Date Published:
30 January 2020
Deadline Date:
28 February 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:
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Reviewed By
Our Specialist Team

Notice Abstract

This contract notice is in relation to the renewal framework for Catering Sundries.It is anticipated that the scope of materials covered under the framework will include, but not be limited to catering disposables, catering sundries, insulated containers and trolleys.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

Scotland Excel

Renfrewshire House, Cotton Street

Paisley

PA1 1AR

UK

Contact person: education.corporate@scotland-excel.org.uk

Telephone: +44 3003001200

E-mail: education.corporate@scotland-excel.org.uk

Fax: +44 1416187423

NUTS: UKM83

Internet address(es)

Main address: http://www.scotland-excel.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply and Delivery of Catering Sundries

Reference number: 1919

II.1.2) Main CPV code

39222100

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This contract notice is in relation to the renewal framework for Catering Sundries.

It is anticipated that the scope of materials covered under the framework will include, but not be limited to catering disposables, catering sundries, insulated containers and trolleys.

II.1.5) Estimated total value

Value excluding VAT: 16 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Catering Disposables

II.2.2) Additional CPV code(s)

39221130

39222120

39222110

33772000

39222200

32354800

II.2.3) Place of performance

NUTS code:

UKM

Main site or place of performance:

Various locations throughout the geographical boundaries of participating Councils and associate members within SCOTLAND.

II.2.4) Description of the procurement

It will provide a mechanism for the contracting authorities identified in Section VI.1.3) to procure a range of disposable/recyclable/compostable products which includes containers, pots, lids, cups and baking items along with sealing equipment (cling film), gloves, wipes and aprons.

Tenderers will be able to bid for 1, any, or all local authority areas.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 20

Price / Weighting:  80

II.2.6) Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework will run for an initial 24 month period, with the option to extend for up to an additional 2 x 12 months period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender project relevant to this procurement and the other tender documents for further information.

Lot No: 2

II.2.1) Title

Catering Sundries

II.2.2) Additional CPV code(s)

39299000

39221180

39221110

39221200

39240000

39241120

39513200

39220000

39222000

39221100

39241000

39241100

39241110

39221130

44614300

34911100

II.2.3) Place of performance

NUTS code:

UKM

Main site or place of performance:

Various locations throughout the geographical boundaries of participating Councils and associate members within Scotland.

II.2.4) Description of the procurement

It will provide a mechanism for Scottish local authorities to procure a range of baking equipment, oven gloves, aluminium cookware, stainless steel, cookware, crockery, glassware, kitchen knives, basins/bowls, can openers, scissors, kitchen ware, nursery cutlery, stainless steel gastronorm containers, polycarbonate gastronorm and trolleys.

Tenderers will be able to bid for 1, any, or all local authority areas.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 20

Price / Weighting:  80

II.2.6) Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The framework will run for an initial 24 month period, with the option to extend for up to an additional 2 x 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender project relevant to this procurement and the other tender documents for further information.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

1) ESPD (Scotland) Question 4B.5: insurance requirements;

2) ESPD (Scotland) Question 4B.6: other economic and financial requirements.

In accordance with Regulation 59 (12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot.

Minimum level(s) of standards required:

1) ESPD (Scotland) Question 4B.5

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

ESPD (Scotland) Question 4B.5.1 employers (compulsory) liability insurance — maintain a minimum indemnity limit of 10 000 000 GBP in respect of each and every claim and without limit to the number of claims.

ESPD (Scotland) Question 4B.5.2 public/products liability insurance 10 000 000 GBP each and every claim and in the aggregate in respect of products.

Motor vehicle insurance — statutory third party motor vehicle liability insurance to a minimum indemnity limit of 5 000 000 GBP for property damage and unlimited for third party injury.

For bidders who will subcontract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors' vehicles are appropriately insurance and maintained.

All goods to be supplied must be provided in accordance with the applicable law and contract requirements.

Other economic and financial requirements:

A search of the bidder against Equifax's Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within it permitted discretion under the applicable public procurement rules) that the bidder does/would not represent an unmanageable risk should it be appointed on to the proposed framework agreement.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

1) ESPD (Scotland) Question 4C.1: supply and services contracts;

2) ESPD (Scotland) Question 4C.10: Subcontracting;

3) ESPD (Scotland) Question 4D.1: quality assurance scheme;

4) ESPD (Scotland) Question 4D.1: health and safety procedures;

5) ESPD (Scotland) Question 4D.2: environmental management standards.

Minimum level(s) of standards required:

1) ESPD (Scotland) Question 4C.1: supply and services contracts

Requirement: please provide 3 recent examples of relevant work undertaken.

2) ESPD (Scotland) Question 4C.10: subcontracting

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement;

3) ESPD (Scotland) Question 4D.1: quality assurance scheme

The bidder must have the following:

— the bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); or

— a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy, or equivalent and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

4) ESPD (Scotland) Question 4D.1: health and safety procedures

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the safety schemes in procurement (SSIP) forum.

Whilst it is a criteria for suppliers to hold an accredited independent third party certificate of compliance in accordance with BS OHSAS18001 (or equivalent), it is important to note that due to the recent release of ISO 45001, this will now be withdrawn. Therefore, bidders are also required as part of their submission to specify that they will commit to migrate to the new standard by March 2021; or

(a) a regularly reviewed and documented policy for health and safety (H&S) management. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities for H&S management and compliance with legislation.(Not applicable to organisations with fewer than 5 employees);

(b) documented arrangements for providing the bidder's workforce with training and information appropriate to the type of work which the organisation is likely to bid. This must provide evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge the various duties. This will provide details of staff health and safety training arrangements and how relevant information is communicated to staff. This must also include a description of arrangements for keeping the workforce updated on legislation and good H&S practice applicable throughout the organisation.

5) ESPD (Scotland) Question 4D.2: environmental management standards

The bidder must have the following:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS (or equivalent) certificate; or

A regularly reviewed documented policy regarding environmental management. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substance spill control).

Further to the description of the selection criteria outlined for points 3-5 above, guidance and the minimum level of standards required are outlined in the ‘1919 III.1.3 Technical and Professional Ability’ attachment which can be found in the ‘Information and Instructions’ folder of the buyer attachments area, within ITT 28368 of project 15224, the tender for Catering Sundries 1919. Documents must be authorised by the chief executive or equivalent.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

For full details of the conditions relevant to the proposed framework agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set on in section ‘1.3 Communication’ of this contract notice).

Scotland Excel will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or subcontractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 10

IV.1.6) Information about electronic auction

An electronic auction will be used

Additional information about electronic auction:

Whilst an electronic auction won't be used in the procurement process to award onto this framework agreement, tenderers should be aware that the contracting authorities permitted to call-off under this framework agreement may do so via an electronic auction. Information pursuant to Regulation 36(7) of the Public Contracts (Scotland) Regulation 2015 will be provided by the contracting authorities.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 164-402004

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/02/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 28/02/2020

Local time: 12:00

Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR.

Information about authorised persons and opening procedure:

Scotland Excel officers and members.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies):

— the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/hone/aboutus/Ourmembers/Local-authorities.aspx

— Scotland Excel associate members listed as at the date of publication of this notice http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx

— Tayside contracts,

— Scottish Prison Service and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service, and

— any integration authority, or other body established pursuant to the public bodies (Joint Working) (Scotland) Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

Tenderers are advised the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in Section IV. 1.3) of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged number to the proposed framework agreement.

Tenderers are advised that whether electronic order, invoicing and payment will be used or accepted s at the discretion of each contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement. Further information on this can be found within the ‘1919 eProcurement Information’ document located within the ‘Information and Instructions’ folder within the ‘Buyer Attachment’ area.

Further information regarding the operation of the framework can be found within the tender documentation which is available in the relevant PCS-T project for the procurement exercise.

Scotland Excel have provided a webinar link providing tendering guidance for suppliers in relation to all Scotland Excel Frameworks that are advertised on the PCS-T portal. The below link will highlight features of the system in order to assist in your navigation of the tendering portal. This webinar will support the SXL 1919 Supply and delivery of Catering Sundries framework (ITT: 28368 project code 15224) Link: (http://scotland-excel.org.uk/home/Suppliers/Tendering-process.aspx)

In line with Regulation 72 of the Public Contract (Scotland) Regulations 2015, contract and framework agreements may be modified without a new procurement procedure in accordance with this part in some cases. Further details of the cases this is permitted can be found in the document ‘1919 Regulation 72’, within the ‘Information and Instructions’ folder in the ‘Buyer Attachments’ are of the PCS-T project for this procurement.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15224.

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that. Scotland Excel intends to include community benefit requirements. As part of your response within the technical envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents.

(SC Ref:608215)

VI.4) Procedures for review

VI.4.1) Review body

Paisley Sheriff Court and Justice of the Peace

St James Street

Paisley

PA3 2HW

UK

Telephone: +44 1418875291

Internet address(es)

URL: http://www.scotland-excel.org.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operated that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court of the Court of Session.

VI.5) Date of dispatch of this notice

28/01/2020

Current Notes