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Notice Summary

Title:
Ireland-Galway: Single Party Framework Agreement for the Provision and Support of a Student Management Solution
Document Ref:
10543-2020
Document Type:
Contract Notice - Competitive Dialogue
Published By:
National University of Ireland, Galway (NUI Galway)
Date Published:
10 January 2020
Deadline Date:
18 February 2020
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:— student recruitment,— student admissions,— student registration,— student progression,— student financial management,— curriculum design,— class scheduling and timetabling,— examinations,— student support and well-being,— student careers and work placement,

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

National University of Ireland, Galway (NUI Galway)

N/A

University Road

Galway

IE

Telephone: +353 91524411

E-mail: nuig@greenville.ie

NUTS: IE042

Internet address(es)

Main address: http://www.nuigalway.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=160551&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=160551&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Single Party Framework Agreement for the Provision and Support of a Student Management Solution

Reference number: NUIG/ISS1051/2019

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.

The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:

— student recruitment,

— student admissions,

— student registration,

— student progression,

— student financial management,

— curriculum design,

— class scheduling and timetabling,

— examinations,

— student support and well-being,

— student careers and work placement,

II.1.5) Estimated total value

Value excluding VAT: 30 000 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48100000

48190000

48219000

48219300

48222000

48332000

48400000

48445000

48450000

48463000

48482000

48600000

48610000

48611000

48612000

48613000

72000000

72200000

72210000

72212190

72212333

72212480

72212517

72212600

72212780

72212900

72227000

II.2.3) Place of performance

NUTS code:

IE042

Main site or place of performance:

Galway.

II.2.4) Description of the procurement

NUI Galway are embarking on this tender process to upgrade our existing student management system to meet current and future business needs ensuring we maximise the benefits of technological advances.

The student digital pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:

— student recruitment,

— student admissions,

— student registration,

— student progression,

— student financial management,

— curriculum design,

— class scheduling and timetabling,

— examinations,

— student support and wellbeing,

— student careers and work placement.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 30 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

Objective criteria for choosing the limited number of candidates:

Previous experience, quality assurance.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from http://www.etenders.gov.ie using RFT ID 163614

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in procurement documents available to download from http://www.etenders.gov.ie using RFT ID 163614.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

As stated in procurement documents available to download from http://www.etenders.gov.ie using RFT ID 163614.

Minimum level(s) of standards required:

As stated in procurement documents available to download from http://www.etenders.gov.ie using RFT ID 163614.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

As stated in procurement documents available to download from http://www.etenders.gov.ie using RFT ID 163614.

Minimum level(s) of standards required:

As stated in procurement documents available to download from http://www.etenders.gov.ie using RFT ID 163614.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

To be agreed with the successful supplier.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/02/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/05/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

GD

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Suggested text:

1) Interested parties must register their interest on the eTenders website (http://www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders website (http://www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders support desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 212439277 (9 a.m.-17.30 p.m. GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal http://www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on http://www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;

5) This is the sole call for competition for this contract/framework;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

12) At Section II.2.9) we have indicated that a minimum of 4 will be invited to tender, please note that the contracting authority reserves the right to invite at between 4 and 8 subject to that number qualifying.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Inns Quay

Dublin

7

IE

Telephone: +353 18886000

E-mail: Highcourtcentraloffice@courts.ie

Internet address(es)

URL: http://www.courts.ie

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.

VI.4.4) Service from which information about the review procedure may be obtained

Consult a legal advisor

Dublin

IE

VI.5) Date of dispatch of this notice

09/01/2020

Current Notes