II.2.3) Place of performance
Main site or place of performance:
II.2.4) Description of the procurement
West Yorkshire Fire and Rescue Authority
Electrical services facilities management contract
Expression of interest
1.7.2020 to 30.6.2023
Applications are invited from suitably qualified and experienced electrical building services contractors who wish to be considered for the provision of a 3-year term electrical maintenance facilities management contract upon all fire authority properties across the West Yorkshire area.
The contract will be initially let for 3 years with the option to extend for 2 further individual years.
The contract will include the inspection, testing, maintenance and repair of the following:
— fixed wiring,
— lightning protection conductors,
— emergency lighting,
— fixed and portable appliances,
— fire alarms,
— microwave ovens,
The contract will also include a general and an emergency call out service on a 365 day per year, 24 hours a day basis.
Contractors are required to be members of the following:
And shall also be registered with a Safety Scheme in Procurement (SSIP) member scheme.
The fire alarm works will be subject to BAFE requirements, membership and accreditation.
Applicants will be required to satisfy enhanced security and health and safety requirements.
There is no pre-qualification questionnaire to complete, but contractors shall provide the following information with their submission to register their interest:
— brief resume of company,
— management and workforce structure,
— financial values of work undertaken,
— geographical work areas.
Applicants shall also provide evidence of their required trade accreditation and membership details.
Further required submission details include:
— summary trading accounts for the last 3 years,
— bank reference details,
— company health and safety policy,
— confirmation of compliance with the Asylum and Immigration Act 2006,
— evidence of HMG Security Policy Framework baseline personnel security standard checks,
— 5 000 000 GBP public liability insurance certificate,
— 5 000 000 GBP products liability insurance certificate,
— 10 000 000 GBP employers liability insurance certificate,
— 2 000 000 GBP professional indemnity insurance certificate,
— tax certificate details,
— 3 client reference contacts, preferably including one public sector body.
Responses will be assessed for suitability prior to shortlisting for invitations to tender and awarding of the contract.
Those willing to respond to this notice should reply electronically by email by noon 14.2.2020 to West Yorkshire Fire and Rescue Service, care of the following company:
Robert Whetham Associates Ltd
West Yorkshire Office
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possibly an extension of 2 individual additional years after the initial contracted 3 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 candidates will be selected and invited to tender following the suitability assessment of received expressions of interest.
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
All as detailed in II.2.4) above.