View Expired Tender

Get immediate access to tenders like the one below by subscribing now to Tenders Direct. We will set up your personalised profile and send you tender alerts direct to your mailbox as soon as they are published. You will also benefit from having access to historical tenders.

Notice Summary

Title:
UK-Bedford: SharePoint Online Solution
Document Ref:
GB003ZM318257
Document Type:
Contract Notice - Other
Published By:
Bedfordshire Fire and Rescue Authority
Date Published:
18 December 2019
Deadline Date:
29 January 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Bedfordshire Fire and Rescue Authority (“BFRA’) has been a Microsoft Office house for many years, holding an Enterprise licence, and has also had a SharePoint Platform in place since 2005, updated to SharePoint 2007 in 2009, with no updates since. SharePoint is a major business operational system and will remain so, as it enables key aspects of the BFRA Community Risk Management Plan strategy around managing our people, our assets and our Digital Transformation aims. As part of the BFRA Digital and Data Transformation Strategy, the decision has been made to implement Azure Active Directory, Microsoft Office 365, and to switch from on premise to a cloud-based SharePoint Online ‘Out-of-the-Box’ solution within Office 365, with a phased project delivery. The Service wishes to continue using SharePoint as the de facto platform for document storage, collaborative working, and much more. Microsoft SharePoint is recorded in the BFRA ICT Services Catalogue as a Service Criticality Business Operational System. BFRA will initially run two systems in parallel for a minimum period of 6 months; the old legacy system will run alongside the new SharePoint Online. There will be no data migration, but will allow time for SharePoint Online to be configured, include functions and content for the service functional areas. A cut-off point to the legacy system is to be determined, once the scope of work to analyse and manage content is completed. This will enable a review and refresh of data taxonomy rules, security and governance. The contract shall be let for an initial term of three (3) years with an option to extend for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion depending on internal funding availability and the Contractor’s performance during the main three (3) year contract term. For the avoidance of any doubt, the three (3) year initial term (“Services Phase”) shall commence upon completion of the Implementation Period, such period comprising of the following phases: •Phase 1: Discovery Phase •Phase 2: System Design and Configuration Phase (includes Testing, Training) •Phase 3: Reporting Collaboration and Mobile Working The maximum duration of the Services Phase of the contract shall be five (5) years. During the Services Phase, the Contarctor will be required to provide support and maintenance services.

Notice Details

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address

Bedfordshire Fire and Rescue Authority
N/A
Bedford UK
Elli Nikolaou N/A
elli.nikolaou@bedsfire.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

SharePoint Online Solution

2.2

Description of the goods or services required

Bedfordshire Fire and Rescue Authority (“BFRA’) has been a Microsoft Office house for many years, holding an Enterprise licence, and has also had a SharePoint Platform in place since 2005, updated to SharePoint 2007 in 2009, with no updates since. SharePoint is a major business operational system and will remain so, as it enables key aspects of the BFRA Community Risk Management Plan strategy around managing our people, our assets and our Digital Transformation aims.

As part of the BFRA Digital and Data Transformation Strategy, the decision has been made to implement Azure Active Directory, Microsoft Office 365, and to switch from on premise to a cloud-based SharePoint Online ‘Out-of-the-Box’ solution within Office 365, with a phased project delivery. The Service wishes to continue using SharePoint as the de facto platform for document storage, collaborative working, and much more. Microsoft SharePoint is recorded in the BFRA ICT Services Catalogue as a Service Criticality Business Operational System.

BFRA will initially run two systems in parallel for a minimum period of 6 months; the old legacy system will run alongside the new SharePoint Online. There will be no data migration, but will allow time for SharePoint Online to be configured, include functions and content for the service functional areas. A cut-off point to the legacy system is to be determined, once the scope of work to analyse and manage content is completed. This will enable a review and refresh of data taxonomy rules, security and governance.

The contract shall be let for an initial term of three (3) years with an option to extend for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion depending on internal funding availability and the Contractor’s performance during the main three (3) year contract term. For the avoidance of any doubt, the three (3) year initial term (“Services Phase”) shall commence upon completion of the Implementation Period, such period comprising of the following phases:

•Phase 1: Discovery Phase

•Phase 2: System Design and Configuration Phase (includes Testing, Training)

•Phase 3: Reporting Collaboration and Mobile Working

The maximum duration of the Services Phase of the contract shall be five (5) years.

During the Services Phase, the Contarctor will be required to provide support and maintenance services.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Estimated Value of Requirement: Category I: 50K to 100K Currency: GBP

Period of Work Start date: 09/03/2020

Period of Work End date: 08/03/2023

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

BF0637

4.3

Time Limits

   29-01-2020  Time 11:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://www.delta-esourcing.com/tenders/UK-GB-Bedford:-BF0637-Provision-of-a-SharePoint-Online-Solution/CT5P3T9W5S

Deadline for Expression of Interest: 29/01/2020 at 11:00 hrs

(MT Ref:318257)

5.2

Additional Documentation

5.3

Publication date of this notice

 17-12-2019

Current Notes