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Notice Summary

Title:
Ireland-Sligo: Design Build, Break and Storage of Event Stands; and the Provision of Branded Promotional Materials
Document Ref:
594854-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Department of Employment Affairs and Social Protection
Date Published:
16 December 2019
Deadline Date:
17 January 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Two lots are provided for:Lot 1 includes the provision of— a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland,— ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events.Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:— Pull up banners,— DEASP backdrops for use at events and shows,— Staff lanyards,— Branded pens and branded stationery, other promotional items,— Branded apparrel e.g. t-shirts.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Department of Employment Affairs and Social Protection

N/A

College Road

Sligo

IE

Contact person: Donn Maguire

Telephone: +353 17042095

E-mail: donn.maguire@welfare.ie

NUTS: IE

Internet address(es)

Main address: http://www.welfare.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159612&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159612&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Social protection

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Design Build, Break and Storage of Event Stands; and the Provision of Branded Promotional Materials

II.1.2) Main CPV code

79341000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Two lots are provided for:

Lot 1 includes the provision of

— a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland,

— ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events.

Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:

— Pull up banners,

— DEASP backdrops for use at events and shows,

— Staff lanyards,

— Branded pens and branded stationery, other promotional items,

— Branded apparrel e.g. t-shirts.

II.1.5) Estimated total value

Value excluding VAT: 250 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Assembly, Disassembly and Storage

II.2.2) Additional CPV code(s)

22459100

22462000

31523100

79340000

79341200

79342200

II.2.3) Place of performance

NUTS code:

IE

II.2.4) Description of the procurement

Lot 1 includes the provision of

— a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland,

— ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events.

DEASP currently owns 5 rigid build backdrops measuring approximately 3 meters by 3 meters and will require the tenderer to store these and to provide a service to the contracting authority for build and break of these backdrops at public events and/or trade events e.g. National Ploughing Championships, pregnancy and baby fairs, over 50's fairs etc. and other similar conferences and events. The tenderer must have the ability to provide a build and break service on demand, with an ability to provide this service with a minimum of 2 weeks notice prior to an event in Ireland

In addition to these backdrops, this storage service must also include the storage of associated event furniture (5 individual metre tall pods and 1 modular ‘Evolve’ counter measuring 3 metres by 1 metre approximately) when not in use at events.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 50 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contracting authority reserves the right to extend the term for a period of up to one (1) year with a maximum of 2 such extension on the same terms and conditions, subject to the contracting authority’s obligations at law.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Design, Production and Delivery

II.2.2) Additional CPV code(s)

22459100

22462000

31523100

79340000

79341200

79342200

II.2.3) Place of performance

NUTS code:

IE

II.2.4) Description of the procurement

Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:

— pull up banners,

— DEASP backdrops for use at events and shows,

— staff lanyards,

— branded pens and branded stationery, other promotional items,

— branded apparel e.g. t-shirts.

This requires the manufacture and supply of ordered materials within a minimum of 2 weeks from the date of order placement.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contracting authority reserves the right to extend the term for a period of up to one (1) year with a maximum of 2 such extension on the same terms and conditions, subject to the contracting authority’s obligations at law.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/01/2020

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/01/2020

Local time: 17:00

Place:

Online Tender Box.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court

Four Courts, Inns Quay

Dublin 7

IE

Telephone: +353 18886000

VI.5) Date of dispatch of this notice

11/12/2019

Current Notes