View Expired Tender

Get immediate access to tenders like the one below by subscribing now to Tenders Direct. We will set up your personalised profile and send you tender alerts direct to your mailbox as soon as they are published. You will also benefit from having access to historical tenders.

Notice Summary

Title:
United Kingdom-London: London Borough of Lambeth Housing Repairs and Maintenance Service
Document Ref:
582764-2019
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
London Borough of Lambeth
Date Published:
10 December 2019
Deadline Date:
10 January 2020
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The London Borough of Lambeth is seeking suppliers to undertake general repairs and maintenance works to its 33 839 council-owned homes, including mechanical and engineering works and works to void properties.The contract will be divided into service and geographical lots and individual contract values are set out below. Each contract will be for 6 years with 2 possible extensions of 4 years each.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

London Borough of Lambeth

n/a

Town Hall, Brixton Hill

London

SW2 1RW

UK

Contact person: Fola Duyile

Telephone: +44 2079260644

E-mail: FDuyile@lambeth.gov.uk

NUTS: UKI45

Internet address(es)

Main address: http://www.lambeth.gov.uk

Address of the buyer profile: https://lblambeth.eu-supply.com/ctm/Company/CompanyInformation/Index/18

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31221&B=LBLAMBETH


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31221&B=LBLAMBETH


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

London Borough of Lambeth Housing Repairs and Maintenance Service

Reference number: LBL/RS/Procurement

II.1.2) Main CPV code

50000000

 

II.1.3) Type of contract

Works

II.1.4) Short description

The London Borough of Lambeth is seeking suppliers to undertake general repairs and maintenance works to its 33 839 council-owned homes, including mechanical and engineering works and works to void properties.

The contract will be divided into service and geographical lots and individual contract values are set out below. Each contract will be for 6 years with 2 possible extensions of 4 years each.

II.1.5) Estimated total value

Value excluding VAT: 521 000 060.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Responsive Repairs and Voids -North

II.2.2) Additional CPV code(s)

45317000

45332200

45232452

50000000

90650000

45442180

45420000

45262660

45261910

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

This contract is for the repairs and maintenance of approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas, estates and other buildings in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) works in response to repair and maintenance requirements reported by residents or the client to approximately 16 842 council-owned homes;

(ii) works to general needs and sheltered empty homes (voids) to meet the council's lettable standard, currently approximately 250 voids per annum.

Supplementary activities:

(i) decommissioning works to decant properties;

(ii) compliance checks on mutual exchange properties;

(iii) works in response to the client's obligation to leaseholders;

(iv) repairs and void works to hostels and supported accommodation;

(v) repairs and void works to commercial properties;

(vi) repairs works to homes, properties and community halls managed by Tenants and Residents Associations(TRAs) and Tenant Management Organisations (TMOs);

(vii) repairs and other works to garages and sheds and other ancillary structures;

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 142 500 008.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

1) The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each;

2) The council will have the option of appointing reserve contractor for this lot as set out in the procurement documents.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2: Responsive Repairs and Voids — South

II.2.2) Additional CPV code(s)

45232452

45261910

45262660

45332200

45442180

90650000

50000000

45420000

45317000

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

This contract is for the repairs and maintenance of approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas, estates and other buildings in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) works in response to repair and maintenance requirements reported by residents or the client to approximately 16 997 council-owned homes;

(ii) works to general needs and sheltered empty homes (voids) to meet the council's lettable standard, currently approximately 250 voids per annum.

Supplementary activities:

(i) decommissioning works to decant properties;

(ii) compliance checks on mutual exchange properties;

(iii) works in response to the client's obligation to leaseholders;

(iv) repairs and void works to hostels and supported accommodation;

(v) repairs and void works to commercial properties;

(vi) repairs works to homes, properties and community halls managed by Tenants and Residents Associations(TRAs) and Tenant Management Organisations (TMOs);

(vii) repairs and other works to garages and sheds and other ancillary structures;

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 142 500 008.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

1) The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each;

2) The council will have the option of appointing reserve contractor for this lot as set out in the procurement documents.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 3: Communal Gas and Water Systems — North

II.2.2) Additional CPV code(s)

42160000

50411100

50531200

50700000

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

The council is seeking to appoint a service provider to undertake servicing, safety checks, repairs and maintenance to communal gas and water systems in approximately half of the council's total housing stock of approximately 33 839 council-owned homes, communal areas, estates and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to an area-based share of:

Key activities:

(i) servicing and repairs to 178 communal boiler systems;

(ii) repairs to all systems fed from communal boiler plant;

(iii) bi-annual inspection of 880 communal water tanks;

(iv) acting as an ESP for approximately 9 bulk gas networks;

(v) fire suppression and FFE installations;

(vi) servicing and repairs to 44 communal extract systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 35 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

1) The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each;

2) The council will have the option of appointing reserve contractor for this lot as set out in the procurement documents.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 5: Domestic Gas — North

II.2.2) Additional CPV code(s)

42160000

50531200

50700000

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

The council is seeking to appoint a service provider to undertake servicing, safety checks, repairs and maintenance to domestic gas systems in approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas, estates and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) annual servicing and repairs to approx. 8 700 tenanted homes per area;

(ii) offering leaseholders the option of having their systems serviced;

(iii) annual testing of approx.1 200 gas carcasses per area;

(iv) replacement of approximately 10 % of boilers each year;

(v) reporting back on safeguarding issues noted during visits.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 52 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 6: Domestic Gas — South

II.2.2) Additional CPV code(s)

42416000

50531200

50700000

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

The council is seeking to appoint a service provider to undertake servicing, safety checks, repairs and maintenance to domestic gas systems in approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas, estates and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) annual servicing and repairs to approx. 8 700 tenanted homes per area;

(ii) offering leaseholders the option of having their systems serviced;

(iii) annual testing of approx.1 200 gas carcasses per area;

(iv) replacement of approximately 10 % of boilers each year;

(v) reporting back on safeguarding issues noted during visits.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 52 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Lot 7: Electrical — North

II.2.2) Additional CPV code(s)

45310000

50532000

50700000

51312000

71314100

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

The council is seeking to appoint an electrical contractor to undertake works to its housing stock, including domestic properties and specialist systems in approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) electrical testing of approx. 1 400 communal installations per area;

(ii) electrical testing of approx. 12 000 domestic installations per area;

(iii) servicing and repairs to 640 door entry systems per area;

(iv) servicing and repairs to 88 lightning conductor systems per area;

(v) servicing and repairs to IRS systems;

(vi) repairs to TV aerial systems;

(vii) servicing and repairs to fire alarms;

(viii) servicing, repairs and testing of emergency lighting systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 500 010.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lot 8: Electrical — South

II.2.2) Additional CPV code(s)

45310000

50532000

50700000

51312000

71314100

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

The council is seeking to appoint an electrical contractor to undertake works to its housing stock, including domestic properties and specialist systems in approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) electrical testing of approx.1 400 communal installations per area;

(ii) electrical testing of approx. 12 000 domestic installations per area;

(iii) servicing and repairs to 640 door entry systems per area;

(iv) servicing and repairs to 88 lightning conductor systems per area;

(v) servicing and repairs to IRS systems;

(vi) repairs to TV aerial systems;

(vii) servicing and repairs to fire alarms;

(viii) servicing, repairs and testing of emergency lighting systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 500 010.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Lot 9: Lift Maintenance — North

II.2.2) Additional CPV code(s)

42416000

50700000

50750000

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

The council is seeking to appoint a service provider to undertake lift maintenance works to its housing stock, including domestic properties in approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) Servicing and repairs to approx.190 passenger lifts per area;

(ii) Servicing and repairs to approx.100 stair lifts and hoists per area.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 9 000 012.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Attached as document.

Lot No: 9

II.2.1) Title

Lot 10: Lift Maintenance — South

II.2.2) Additional CPV code(s)

42416000

50700000

50750000

II.2.3) Place of performance

NUTS code:

UKI45

Main site or place of performance:

Brixton.

II.2.4) Description of the procurement

The council is seeking to appoint a service provider to undertake lift maintenance works to its housing stock, including domestic properties in approximately half of the council’s total housing stock of approximately 33 839 council-owned homes, communal areas and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to:

Key activities:

(i) Servicing and repairs to approx.190 passenger lifts per area;

(ii) Servicing and repairs to approx.100 stair lifts and hoists per area.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 9 000 012.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Attached as document.

Lot No: 10

II.2.1) Title

Lot 4: Communal Gas and Water Systems — South

II.2.2) Additional CPV code(s)

50700000

42160000

50531200

50411100

II.2.3) Place of performance

NUTS code:

UKI45

II.2.4) Description of the procurement

The council is seeking to appoint a service provider to undertake servicing, safety checks, repairs and maintenance to communal gas and water systems in approximately half of the council's total housing stock of approximately 33 839 council-owned homes, communal areas, estates and other buildings, in a geographical half of the borough.

The scope of the works to be undertaken in this contract includes but is not restricted to an area-based share of:

Key activities:

(i) servicing and repairs to 178 communal boiler systems;

(ii) repairs to all systems fed from communal boiler plant;

(iii) bi-annual inspection of 880 communal water tanks;

(iv) acting as an ESP for approximately 9 bulk gas networks;

(v) fire suppression and FFE installations;

(vi) servicing and repairs to 44 communal extract systems.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 35 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7

Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

1) The contract will be for 6 years with the option, as set out in contract terms, of 2 possible extensions of 4 years each;

2) The council will have the option of appointing reserve contractor for this lot as set out in the procurement documents.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 202-490031

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/01/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/01/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/11/2020

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The rules to be applied for limiting the number of lots that can be awarded to a single tenderer are set out in the procurement documents.

VI.4) Procedures for review

VI.4.1) Review body

The High Court

London

London

WC2A 2LL

UK

VI.4.2) Body responsible for mediation procedures

The High Court

London

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with information in the ‘Award Decision Notice’ at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1 2AS

UK

VI.5) Date of dispatch of this notice

06/12/2019

Current Notes