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Notice Summary

Title:
United Kingdom-Torquay: Building Service Term Contracts
Document Ref:
559589-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
Torbay Council
Date Published:
26 November 2019
Deadline Date:
23 December 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The authority is seeking contractors for building service term contracts which will be used by Torbay Council for Council buildings and Tor Bay Harbour Authority assets and by TDA for TDA assets and other public body assets where managed by TDA as agents for those public bodies. For each service term contract there will be a service level agreement which will set out the requirements of the service.The service term contracts will be administered and managed by the property services team.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Torbay Council

Torbay Council Town Hall, Castle Circus

Torquay

TQ1 3DR

UK

Contact person: Mrs Joanna Pascoe

Telephone: +44 1803208517

E-mail: procurement.team@torbay.gov.uk

NUTS: UKK

Internet address(es)

Main address: http://www.torbay.gov.uk/

Address of the buyer profile: http://www.torbay.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=cd341344-5705-ea11-80fb-005056b64545


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=cd341344-5705-ea11-80fb-005056b64545


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Building Service Term Contracts

Reference number: DN442171

II.1.2) Main CPV code

71000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The authority is seeking contractors for building service term contracts which will be used by Torbay Council for Council buildings and Tor Bay Harbour Authority assets and by TDA for TDA assets and other public body assets where managed by TDA as agents for those public bodies. For each service term contract there will be a service level agreement which will set out the requirements of the service.

The service term contracts will be administered and managed by the property services team.

II.1.5) Estimated total value

Value excluding VAT: 4 550 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Where Lot 2 and Lot 2A are both awarded to 1 single contractor a single contract to cover the services for both lots may be issued.

II.2) Description

Lot No: 2A

II.2.1) Title

Fixed Wiring Inspections for Harbour Authority — (FWEH)

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK42

II.2.4) Description of the procurement

This contract consists of the provision of Electrical Installation Condition Reports (EICR) of fixed electrical installations at various properties belonging to Torbay Harbour Authority estate, as well as reactive repairs and installations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 1

II.2.1) Title

Servicing of Mechanical Plant and Equipment — (MPE)

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

Servicing and maintenance of commercial mechanical plant and equipment within Torbay Council, Torbay Harbour Authority Estate, TDA and other public body assets managed by TDA. Further information is provided within the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 063 200.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Fixed Wiring Inspections — (FWE)

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

This contract consists of the provision of Electrical Installation Condition Reports (EICR) of fixed electrical installations at various properties as well as reactive repairs and installations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 360 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Asbestos Inspections

II.2.2) Additional CPV code(s)

71000000

90000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

Inspections and re-inspections of various buildings and assets and providing reports.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 50 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lift Maintenance and Inspections — (LMI)

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

Inspections and service visits, reactive call-outs and installations at various properties and assets.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Automatic Powered Doors

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

This contract consists of the servicing and maintenance of automatic powered doors within various properties and assets.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 90 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Building Access Control — (BAC)

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

Servicing and maintenance of intruder alarms, access control and CCTV monitoring systems at various properties.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 312 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lightning Protection

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

The servicing and maintenance of lightning protection systems within various properties.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 27 400.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Water Hygiene Risk Assessment and Monitoring — (WH)

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKK

II.2.4) Description of the procurement

Service visits and providing reports and risk assessments as required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 365 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

It is intended that the contract will be awarded for an initial period of 24 months with the option to extend up to 2 further 12 month periods.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The authority will establish a shortlist of up to 5 applicants who will be invited to participate in stage 2 of the procurement process. Torbay Council reserves the right to proceed with fewer than 5 applicants. Further information is provided in the procurement documents.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: as per the conditions in the procurement documents.

Any supplier may be disqualified who does not respond in the requisite manner by completing the selection questionnaire and tender document as detailed and attached within the authority's eTendering system.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

Minimum level(s) of standards required are detailed within the procurement documents available within the authority's eTendering portal.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/12/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Building service term contracts are awarded for a maximum term of 4 years including extensions and are therefore re-tendered every 4 years.

VI.3) Additional information

The authority reserves the right not to award contracts for 1 or more lots included in this procurement process.

VI.4) Procedures for review

VI.4.1) Review body

Legal Services, Torbay Council

Torquay

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The council intends to observe 10 Day standstill period in accordance with the Public Contracts Regulations 2015. Aggrieved bidders may have rights to set aside or overturn the Council's award decision and/or seek damages, through bringing a formal legal challenge. Strict time limits to do so apply and any challenges to the award of the contract at the end of this procurement should be made to the High Court of Justice (England and Wales), The Strand, London. Further information and guidance may be obtained from HM Government's Crown Commercial Service or The Cabinet Office.

VI.5) Date of dispatch of this notice

21/11/2019

Current Notes