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Notice Summary

Title:
United Kingdom-Bristol: Supply of Respirator Test Devices
Document Ref:
489883-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Deliv
Date Published:
17 October 2019
Deadline Date:
13 November 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Machines and apparatus for testing and measuring. The Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT), from hereon in referred to as the authority, are responsible for the procurement, delivery and in service support of CBRN equipment to detect, inform, protect, treat and decontaminate CBRN threats for the British Armed Forces.The authority has a requirement for the supply of Respirator Test Devices (RTD(s)) used to test the fit factor of in-service respirators, including the General Service Respirator (GSR) which is the standard issue respirator used by British service personnel.The RTD is an air sampling unit which is the key piece of equipment in the Respirator Test Measurement System (RTMS). The RTMS comprises a diluter assembly, aerosol generator, fan assembly with air filter, CBRN laptop, maskfit software and an aerosol containment facility which is used to simulate a CBRN environment for the particulate testing of respirators.The RTMS constitutes 2 systems known as the Respirator Test System (RTS) and the Advanced Respirator Test System (ARTS) which are used to provide the particulate testing of respirators on ordinary CBRN personnel and CBRN specialists.The aim of the RTMS is to ensure that each individual Respirator worn by service personnel is fitted correctly, confirming that the seal between the respirator and users face provides appropriate protection against Chemical War Agents (CWA) and Toxic Industrial Chemicals (TIC) which may be encountered in a CBRN environment.The authority require the supply of Commercial off the Shelf (COTS) RTDs that must inter-operate and integrate with all components of the RTMS to meet the authority’s requirement.The resulting contract will also include scope for Post Design Services (PDS).

Notice Details

CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
MOD Abbey wood #1342, NH1, Yew 3a
Bristol BS34 8JH UK
Will Pemberton +44 3067989350
Will.Pemberton101@mod.gov.uk
https://www.gov.uk/government/organisations/defence-equipment-and-support
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Supply of Respirator Test Devices (RTDs)

II.1.2)

Type of supplies contract

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Main site or location of works, place of delivery or performance

UNITED KINGDOM.

UK

II.1.3)

Information on framework agreement

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Machines and apparatus for testing and measuring. The Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT), from hereon in referred to as the authority, are responsible for the procurement, delivery and in service support of CBRN equipment to detect, inform, protect, treat and decontaminate CBRN threats for the British Armed Forces.

The authority has a requirement for the supply of Respirator Test Devices (RTD(s)) used to test the fit factor of in-service respirators, including the General Service Respirator (GSR) which is the standard issue respirator used by British service personnel.

The RTD is an air sampling unit which is the key piece of equipment in the Respirator Test Measurement System (RTMS). The RTMS comprises a diluter assembly, aerosol generator, fan assembly with air filter, CBRN laptop, maskfit software and an aerosol containment facility which is used to simulate a CBRN environment for the particulate testing of respirators.

The RTMS constitutes 2 systems known as the Respirator Test System (RTS) and the Advanced Respirator Test System (ARTS) which are used to provide the particulate testing of respirators on ordinary CBRN personnel and CBRN specialists.

The aim of the RTMS is to ensure that each individual Respirator worn by service personnel is fitted correctly, confirming that the seal between the respirator and users face provides appropriate protection against Chemical War Agents (CWA) and Toxic Industrial Chemicals (TIC) which may be encountered in a CBRN environment.

The authority require the supply of Commercial off the Shelf (COTS) RTDs that must inter-operate and integrate with all components of the RTMS to meet the authority’s requirement.

The resulting contract will also include scope for Post Design Services (PDS).

II.1.6)

Common Procurement Vocabulary (CPV)

38540000

II.1.7)

Information about subcontracting

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The contract duration will be 18 months with all devices to be delivered by the contract end date.

The quantity of Respirator Test Devices (RTDs) required is within the range of 350-500.

 2 000 0004 000 000GBP

II.2.2)

Information about options

Provisional timetable for recourse to these options

II.2.3)

Information about renewals

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

An indemnity, guarantee or bank bond may be required by the authority.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment shall follow delivery and acceptance of the goods. A payment plan shall be considered with clear deliverables/outputs associated with proposed payments for the authority's consideration through CP&F.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a security aspects letter, the authority reserves the right to amend the terms of the security aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

III.1.5)

Information about security clearance

III.2)

Conditions for Participation

III.2.1)

Personal situation

The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

Please provide a statement as a declaration of good standing within the pre-qualification questionnaire response.

III.2.2)

Economic and financial standing

(a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;

(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:

(i) the overall turnover of the business of the economic operator; and

(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.

Due to the estimated contract value the authority requests audited accounts (or equivalent) from the past 24 months, to be provided through the pre-qualification questionnaire response. The authority may request further information regarding these accounts.

If the estimated contract value is greater than 40 % of the supplier's turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include:

1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and

2) Stating whether the supplier is willing to provide the authority with an indemnity, guarantee or bank bond.

A financial assessment will be undertaken on the supplier's financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.

III.2.3)

Technical and/or professional capacity

III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

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Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

36

Objective criteria for choosing the limited number of candidates

Interested suppliers are required to complete the dynamic pre-qualification questionnaire (DPQQ) to provide the authority with information to evaluate the supplier's capacity and capability against the selection criteria.

The authority will use the DPQQ response to create a shortlist of tenderers who:

1) Are eligible to participate;

2) Fulfil any minimum economic, financial, professional and technical standards; and

3) Best meet, in terms of capacity and capability, the selection criteria set out in this notice and the DPQQ.

Further details of the method for choosing the tenderers is set out in the DPQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No
Yes
No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CBRN/00264

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 

IV.3.4)

Time-limit for requests to participate

 13-11-2019  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and http://www.contracts.mod.uk

Electronic trading:

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system

Cyber risk:

The cyber risk profile for this requirement identified by the cyber risk assessment is very low (Reference — RAR-DZHA3ZQK).

This profile requires the supplier to maintain cyber essentials scheme certification.

For further information on how to maintain cyber essentials scheme certification please visit https://www.cyberessentials.ncsc.gov.uk/

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: 7HM7JSB8VT

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ's) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800282324.

GO Reference: GO-20191014-DCB-15473150

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
MOD Abbey Wood #1342, Yew 3a, NH1
Bristol BS34 8JH UK
will.pemberton101@mod.gov.uk +44 3067989350

Body responsible for mediation procedures

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
MOD Abbey Wood #1342, Yew 3a, NH1
Bristol BS34 8JH UK
will.pemberton101@mod.gov.uk +44 3067989350

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
MOD Abbey Wood #1342, Yew 3a, NH1
Bristol BS34 8JH UK
will.pemberton101@mod.gov.uk +44 3067989350

VI.5)

Dispatch date of this Notice

 14-10-2019

Current Notes