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Notice Summary

Title:
United Kingdom-London: Welsh Language Translation
Document Ref:
466829-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Ofcom
Date Published:
04 October 2019
Deadline Date:
04 November 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

The Welsh Language (Wales) Measure 2011 established a legal framework to impose duties on certain organisations to comply with standards in relation to the Welsh language. The measure has established official status for the Welsh language in Wales, as well as the general principle that Welsh should not be ‘treated less favourably’ than the English language in Wales.Ofcom’s overall compliance with the Welsh Language Standards regime resides with the regulatory affairs principal, Wales with ongoing support from the Senior Welsh Language Affairs Advisor who ensures the timely turnaround of accurate Welsh versions of a wide range of documents as well as managing Ofcom’s online and social media presence.The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Ofcom

Riverside House, 2a Southwark Bridge Road

London

SE1 9HA

UK

Telephone: +44 2079813000

E-mail: hayley.watson@ofcom.org.uk

NUTS: UK

Internet address(es)

Main address: https://ofcom.bravosolution.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://ofcom.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://ofcom.bravosolution.co.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: UK Communications Regulator

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Welsh Language Translation

Reference number: Ofcom C20190293

II.1.2) Main CPV code

79530000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Welsh Language (Wales) Measure 2011 established a legal framework to impose duties on certain organisations to comply with standards in relation to the Welsh language. The measure has established official status for the Welsh language in Wales, as well as the general principle that Welsh should not be ‘treated less favourably’ than the English language in Wales.

Ofcom’s overall compliance with the Welsh Language Standards regime resides with the regulatory affairs principal, Wales with ongoing support from the Senior Welsh Language Affairs Advisor who ensures the timely turnaround of accurate Welsh versions of a wide range of documents as well as managing Ofcom’s online and social media presence.

The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.

II.1.5) Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Overview of requirements

The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.

As a minimum, the service must deliver the following:

— accurate, timely and clear translation of a wide range of materials from English to Welsh and vice versa,

— simultaneous translation as and when required,

— undertake a number of projects at the same time during busy periods and the ability to work to very tight deadlines,

— proof reading of documents,

— ability to turn around within constrained timescales, e.g. one hour if the translation is urgent,

— quarterly contract management meetings at the Ofcom Wales Office.

It would be preferable were the service also able to:

— maintain and develop a cloud-based dictionary of complex Ofcom terms which can be shared with Ofcom Wales staff to ensure consistency across translations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

There are 3 options to extend the contract at Ofcom's sole discretion, each option is for a 12 month extension.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

There are 3 options to extend the contract at Ofcom's sole discretion, each option is for a 12 month extension.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/11/2019

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

CY

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 04/11/2019

Local time: 10:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

High Court of Justice of England and Wales

London

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Ofcom will incorporate a standstill period of 10 days between the communication of the award decision to tenderers and entering into a contract with the successful tenderer.

Tenderers wishing to obtain further debriefing should request it from the contact point indicated in the Section I.1).

Where issues regarding the award cannot be resolved between Ofcom and the tenderer, the Public Contracts Regulations 2015 allow for appeals to be brought before the High Court of England and Wales.

Any such appeal must be bought promptly and in any event within 3 months.

VI.5) Date of dispatch of this notice

02/10/2019

Current Notes