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Notice Summary

UK-Livingston: WLC Dilapidation Surveyor for Mill Centre
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
West Lothian Council
Date Published:
23 July 2019
Deadline Date:
13 August 2019
Document Source:
Alert Profile:

Notice Abstract

Specialist dilapidations surveyor to deal with end of lease at Mill Centre, Blackburn

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

West Lothian Council

West Lothian Civic Centre, Howden South Road


EH54 6FF


Contact person: Catriona Peden

Telephone: +44 1506283312


Fax: +44 1506281325


Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

WLC Dilapidation Surveyor for Mill Centre

Reference number: CC9928

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Specialist dilapidations surveyor to deal with end of lease at Mill Centre, Blackburn

II.1.5) Estimated total value

Value excluding VAT: 70 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)



II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Mill Centre, Blackburn

II.2.4) Description of the procurement

The purpose of the tender is to appoint a dilapidation surveyor to advise and represent the interests of West Lothian Council on matters relating to terminal dilapidations due on the Mill Shopping Centre, Blackburn where the council has both landlord and tenant interests with all leases terminating on 29 February 2020.

II.2.5) Award criteria

Criteria below:

Quality criterion: Key Considerations (a) / Weighting: 5

Quality criterion: Key Considerations (b) / Weighting: 5

Quality criterion: Scope of Services / Weighting: 5

Quality criterion: Presentation - Team Expeience / Weighting: 30

Quality criterion: Presentation Capacity and Named Personnel / Weighting: 15

Quality criterion: Methodology and Approach / Weighting: 8

Quality criterion: Workforce Matters / Weighting: 2

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6

This contract is subject to renewal: Yes

Description of renewals:

Should negotiations extend pass the lease end date the contract will be extended

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Should negotiations extend pass the lease end date the contract will be extended which may result in additional fees

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Lead consultant to be a member of the Royal Institute of Chartered Surveyors or equivalent

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

Minimum level(s) of standards required:

Professional Risk Indemnity: 2,000,000 GBP

Employer's (Compulsory) Liability: 10,000,000 GBP

Public Liability: 5,000,000 GBP

Valid Motor Vehicle Insurance or policy of checking staff have business cover on their own motor insurance policies

III.1.3) Technical and professional ability

List and brief description of selection criteria:

- Knowledge and Experience in respect of current construction costs in Scotland

- Knowledge and experience in interpreting Scottish Lay pertaining to commercial lease repair obligations

- Experience of managing works to be undertaken in advance of lease expiry to mitigate dilapidation claims

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

Royal Institute of Chartered Surveyors or equivalent

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/08/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 13/08/2019

Local time: 12:00


West Lothian Civic Centre on PCS-Tender

Information about authorised persons and opening procedure:

CPU staff on PCS-Tender

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 14111. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The Community Benefits proposals provided by suppliers will not form part of the contract award criteria and will not be evaluated when determining the winning tender, but will require to be delivered as part of the contract.

(SC Ref:591990)

VI.4) Procedures for review

VI.4.1) Review body

West Lothian Council

West Lothian Civic Centre, Howden South Road


EH54 6FF


Telephone: +44 1506281814

Fax: +44 1506281325

Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes