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Notice Summary

Title:
United Kingdom-Edinburgh: Chilled Prepared Sandwiches
Document Ref:
318052-2018
Document Type:
Contract Notice - Open Procedure
Published By:
The Common Services Agency (more commonly known as NHS National Services Scotlan
Date Published:
21 July 2018
Deadline Date:
30 August 2018
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Renewal of the national framework (reference NP777) to cover a full range of freshly prepared chilled sandwiches and rolls.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Contact person: Loraine Hartley

Telephone: +44 1312756366

E-mail: loraine.hartley@nhs.net

NUTS: UKM

Internet address(es)

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publictenderscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publictenderscotland.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://www.publictenderscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Chilled Prepared Sandwiches

Reference number: NP777

II.1.2) Main CPV code

15811500

 

II.1.3) Type of contract

Services

II.1.4) Short description

Renewal of the national framework (reference NP777) to cover a full range of freshly prepared chilled sandwiches and rolls.

II.1.5) Estimated total value

Value excluding VAT: 9 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

NHS Borders

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 2

II.2.1) Title

NHS Dumfries and Galloway

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 3

II.2.1) Title

NHS Fife

II.2.2) Additional CPV code(s)

15811511

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period shall be 4 years

Lot No: 4

II.2.1) Title

NHS Grampian

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 5

II.2.1) Title

NHS Greater Glasgow & Clyde

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 6

II.2.1) Title

NHS Lanarkshire

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 7

II.2.1) Title

NHS Lothian

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 8

II.2.1) Title

National Services Scotland

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 9

II.2.1) Title

NHS Tayside

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework

The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 10

II.2.1) Title

The City of Edinburgh Council

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework

The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier spend data. The framework period will be 4 years.

Lot No: 11

II.2.1) Title

Golden Jubilee Hospital

II.2.2) Additional CPV code(s)

15811500

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland, multi supplier framework

The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Total value shown is for duration of the framework and based on 12 months supplier data. The framework period will be 4 years

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

See contract / tender documentation which incorporates requirements of the ESPD (Scotland) and the financial period for reporting in the previous 3 financial years.

1) all candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate in respect of the activities which are of a similar type to the subject matter of this Notice;

2) all candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Minimum level(s) of standards required:

Minimum level(s) of standards possibly required:

As indicated in the Terms and Conditions the following insurance cover and minimum levels are required:

1) Public Liability Insurance: 5 000 000 GBP;

2) Professional Indemnity Insurance: 2 000 000 GBP — for any 1 incident in any 1 year.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

See contract / tender documentation which incorporates requirements of the ESPD (Scotland).

Minimum level(s) of standards required:

1) A copy of a valid certificate issued within the last 12 months, certified by a UKAS accredited Certification Body confirming that the economic operators holds a relevant certificate to one of the following standards as applicable:

— BRC Global Standard for Food Safety (Issue 6 or above),

— BRC Global Standard for Storage and Distribution (Issue 2 or above),

— STS Code of Practice for Suppliers to the Public Sector (Version 8),

— SALSA or SALSA Plus (Issue 4).

Certification to any of the above standards must be maintained by suppliers at all times during the Framework Agreement.

Our Supplier Assessment Agents, STS, will facilitate the management of certification standards on behalf of NHSS.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 11

IV.1.6) Information about electronic auction

An electronic auction will be used

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 069-152600

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/08/2018

Local time: 09:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/08/2018

IV.2.7) Conditions for opening of tenders

Date: 30/08/2018

Local time: 09:00

Place:

Gyle Square, South Gyle Crescent Edinburgh.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The City of Edinburgh Council

The indicative total contract value shown is based on a circa 2 200 000 GBP per annum over a 4 year contract.

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Statement of Requirements will detail the Community Benefit background and objectives. The contract will mandate that suppliers respond in its tender outlining current Community Benefits and proposals if successful and mandating that they support the overall Community Benefit concept and process including a contract and supplier management process post award.

(SC Ref:547925)

VI.4) Procedures for review

VI.4.1) Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Telephone: +44 1698794410

Internet address(es)

URL: http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection process has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain, among other information, a summary of the reasons as to why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 (ten) clear calendar days (or a minimum of 15 (fifteen) if the communication method used is not electronic) between the date in which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.

VI.5) Date of dispatch of this notice

19/07/2018

Current Notes